DCR/NH Tree Planting & Post Planting Establishment Services

The Virginia Department of Conservation and Recreation is soliciting bids for tree planting and post-planting establishment services at the Lyndhurst Ponds Natural Area Preserve, with proposals due October 28, 2026 and questions due October 23, 2026 at 2:00 p.m.

The solicitation carries a set-aside award priority for DSBSD-certified micro businesses and small businesses, including women-owned and minority-owned businesses holding small business certification. eVA transaction fees are capped at 1% or $500 per order for certified small businesses and 1% or $1,500 per order for non-certified businesses.

The scope comprises precise planting of approximately 4,900 bare-root tree and shrub seedlings across 25.2 acres at the natural area preserve in Augusta County along the South River, on a 15-foot by 15-foot grid at a density of 200 trees per acre during fall 2026, followed by two consecutive years of competition control and high-clearance row mowing. The contractor must provide operations and maintenance manuals with all equipment, complete final inspections demonstrating full operational compliance, and notify the agency 48 hours prior to delivery.

The Commonwealth awards on a grand total basis to the lowest responsive and responsible bidder. Pricing must be submitted as firm unit prices with all freight and installation charges included; no extra charges are permitted. Bids remain valid for 60 days from submission. Delivery of services must be completed within 25 calendar days after receipt of order unless the bidder specifies an alternative delivery timeframe. The contractor must maintain workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 in the aggregate. All materials and equipment are guaranteed against defects for two years following delivery. Payment will be made net 30 days from invoice or delivery, whichever is latest, with subcontractors paid within seven days of contractor receipt of Commonwealth payment.