DCR-VSP-New River Trail State Park -Portable Toilet Contract (1) One Year with (4) Four- (1) One-Year Optional Renewals Start 2027

The Virginia Department of Conservation and Recreation is requesting sealed bids for portable toilet rental and service at New River Trail State Park under IFB 128619, with bids due September 30, 2026 at 1:00 PM EST and optional pre-bid site visits available through September 28. No set-asides or local preferences are specified. This is an open competition.

The scope covers weekly portable toilet servicing across two management areas — the Northern Management Area (Max Meadows–Foster Falls) and the Southern Management Area (Galax–Cliffview) — spanning multiple access points along the park's trail system in southwestern Virginia. Current service levels include eight wheelchair-accessible portable toilets and six standard units, with mandatory line items requiring weekly service for 52 weeks annually, damage waivers, administration fees, and delivery/pickup. Bidders may submit optional add-on services. All contractors must maintain workers' compensation insurance, employer's liability of $100,000, commercial general liability of $1 million per occurrence and $2 million aggregate, and automobile liability of $1 million combined single limit.

The initial contract runs January 1 through December 31, 2027, with four optional one-year renewal periods. Pricing is firm fixed-price for the first year with all facility fees and fuel surcharges included. Price increases at renewal are limited to the percentage change in the Consumer Price Index "garbage and trash" section, not to exceed 10 percent per renewal period unless the Commonwealth negotiates differently. Award is made to the lowest responsive and responsible bidder on the grand total of mandatory line items 1–15.

Bidders must register with eVA and submit required attachments including a Vendor Data Sheet, Pricing Schedule, State Corporation Commission Form, Small Business Subcontracting Plan, and proof of current licenses. Written questions are due September 28, 2026 at 5:00 PM to mary.cook-jones@dcr.virginia.gov. Public bid opening occurs via Teams Meeting at 1:15 PM EST on September 30.