DCR VSP Culpeper Battlefield State Park 1000 each Split Rail Fence -Rails Only & Delivery to Rapidan, Virginia

The Virginia Department of Conservation and Recreation (DCR) seeks to procure 1,000 new, unused split rail fence rails for Culpeper Battlefield State Park located in Rapidan, Virginia, through Quick Quote solicitation #118239. The rails must be manufactured from locust, cedar, or oak wood, measuring either 11 or 12 feet in length with an average circumference between 12 and 15 inches and weighing approximately 50 pounds per rail. All rails must be delivered via FOB to Culpeper Battlefield State Park by May 29, 2026, with the vendor required to provide 48 hours' notice prior to delivery and accommodate unloading by park staff using a tractor and forks. Electronic bids are due by 10:00 AM EST on April 29, 2026, through the eVA procurement portal, and vendors must submit questions to Mary Cook-Jones, Procurement Officer, by 1:00 PM EST on April 24, 2026. Award will be made to the lowest responsive and responsible bidder based on grand total pricing, with the bid price required to be all-inclusive and firm fixed, covering all costs including delivery to the specified location.

This procurement is designated as a Small Business Priority Set Aside, with award preferences extended to DSBSD-certified micro businesses for bids not exceeding $10,000 or DSBSD-certified small businesses for bids not exceeding $100,000, provided the agency determines pricing is fair and reasonable; if these criteria are not met, award will be made to the lowest responsive and responsible bidder of any size. Vendors must submit a valid Certificate of Insurance prior to commencing work and must be registered in the eVA system, subject to transaction fees of 1 percent capped at $500 for DSBSD-certified small businesses or 1 percent capped at $1,500 for non-certified businesses. Payment will be made within 30 days of invoice receipt following delivery completion, and all contracts are governed by Virginia law with compliance required for federal civil rights statutes, immigration law verification, anti-discrimination requirements, ethics certifications, drug-free workplace standards, and debarment status verification. No incumbent vendors or existing infrastructure integration requirements are specified in this solicitation.