how-to-respond-to-qq (2).pdf
PDF 1 MB Posted
- Solicitation number
- QQ-118235
- Issued by
- Clarke County, Virginia
About this file
This is a procedural guidance document issued by eVA (Virginia's electronic procurement platform) updated February 5, 2024, providing instructions for vendors responding to Quick Quote solicitations posted on the Virginia Business Opportunities page. The document outlines the step-by-step process for submitting bids through the eVA system, beginning with reviewing opportunity information and attachments, then proceeding to enter unit prices for each line item, validate the proposal, and submit the completed response. No specific products, services, quantities, response deadlines, site visits, or bidder conferences are detailed in this instructional document, as it serves as a general guide applicable to all Quick Quote opportunities rather than addressing a particular solicitation.
The guidance emphasizes that Quick Quotes are awarded to the lowest responsive, responsible bidder, requiring vendors to submit competitive pricing. The document advises suppliers to attach only buyer-requested documentation such as acknowledgements of addenda, references, and licenses through the Supplier Documents section. Vendors can save draft proposals at any point and return to complete them later by accessing the Manage RFx's section in their eVA account, with in-progress proposals marked with a yellow indicator. The instructions stress the importance of thoroughly reviewing all terms and conditions set by the buyer and contacting the issuing buyer directly with any questions prior to submission.
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Text version
pg. 1 eVA.virginia.gov Updated 02/05/2024
HOW TO RESPOND TO A QUICK QUOTE
You received your daily Leads notification email or perhaps saw a solicitation posted on the
Virginia Business Opportunities (VBO) page of the eVA website and you’d like to submit a bid.
Follow these steps:
1. From My Leads, click View Opportunity.
2. Review all information on the Info and Items tabs. Make sure to thoroughly read all attachments under Documents. And if you have questions, contact the Buyer. When you’re ready, click Respond
Online.
pg. 2 eVA.virginia.gov Updated 02/05/2024
3. Click here to start your proposal.
4. From the left navigation, click Response Information. You can edit the Label, add a Validity End date, and add a Description. Use
Supplier Documents to attach only information the buyer has requested, such as acknowledgement of addendum, references, licenses, etc.
pg. 3 eVA.virginia.gov Updated 02/05/2024
5. From the left navigation, click Item. Here is where you will put in your Unit Price for each item. Then click Save.
6. The total for your bid will calculate and when you’re ready click Validate & Submit.
pg. 4 eVA.virginia.gov Updated 02/05/2024
7. Then click Submit my proposal and a message will display confirming your submittal.
pg. 5 eVA.virginia.gov Updated 02/05/2024
Tips!
At any time before you’re ready to submit your proposal, you can Save and Close. To pick up where you left off, simply log back into your account. Navigate to Sourcing, Manage RFx’s.
Then click the pencil icon to access your draft. Note, proposals “in progress” will have a yellow indicator.
Remember!
Quick Quotes are awarded to the lowest responsive, responsible bidder, so always bid your best price.
The buyer sets the terms and conditions, so read everything carefully.
Always go back to the buyer who issued the solicitation with all questions.
File details come from the government source that posted it. Updated .