DCR 988 Reconyx Trail Camera Repair Services

The Massachusetts Department of Conservation & Recreation (DCR), Division of Water Supply Protection, is soliciting proposals through a Request for Response (RFR) for Reconyx Trail Camera Repair Services (DCR 988). The procurement seeks experienced contractors to provide comprehensive diagnostic evaluation, repair and refurbishment, testing and quality assurance, and logistics support for malfunctioning or damaged trail camera equipment. Key deliverables include diagnostic reports within 10 business days of equipment receipt, completed repairs returned within 20 business days of authorization, and repaired units remaining operational for at least 120 days post-repair. The target is two contractor awards, though the DCR reserves the right to award more or fewer based on Commonwealth interests. Evaluation criteria include Cost Proposal, Experience & Qualifications, and Completion of RFR submission requirements. All bidders must submit responses exclusively through COMMBUYS by May 12, 2026, at 11:00 AM Eastern Standard Time; questions must be submitted by May 1, 2026, with official responses published by May 4, 2026. The estimated notification of successful bidders is May 25, 2026, with a contract start date of June 1, 2026.

The RFR includes a set-aside preference for small businesses registered with the Massachusetts Small Business Purchasing Program (SBPP), with award preference provided to SBPP-registered participants meeting best value criteria. All vendors must be registered with the Massachusetts Department of Revenue and comply with Commonwealth business requirements, including registration with the Massachusetts Secretary of State's Corporations department. There is no identified incumbent contractor listed in the solicitation materials. All submitted proposals must include a Bidder Response Form, cover letter, rate/fee schedule, Prompt Payment Discount Form, Environmental Preferable Products/Practices form, and business reference form documenting prior experience with trail camera or related equipment repair services. The estimated procurement value is $8,300.00, with the initial contract duration of three years (June 2026 through May 2029) and two one-year renewal options available for a maximum total contract duration of five years. Contract prices remain fixed during the initial contract period, though contractors may request price increases upon renewal subject to written justification and DCR approval. The contract is designated as a limited user contract available to the issuing DCR department and three other state entities: the Department of Fish & Game, Department of Agricultural Resources, and Department of Environmental Protection.