DCR 961 Mobile Office Trailer Rentals

The Massachusetts Department of Conservation and Recreation (DCR) is seeking to establish a Master Service Agreement (MSA) for mobile office trailer rentals through a Request for Response (RFR) designated as DCR-961. The solicitation aims to pre-qualify multiple vendors to provide comprehensive mobile office trailer rental services, including delivery, installation, servicing, and removal of trailers across Massachusetts. Vendors must offer trailers ranging from 8' x 24' to 48' x 64', with mandatory services including weekly sanitary maintenance, water system servicing, ADA ramps, stairs, and mechanical system maintenance. Each trailer must be fully equipped with electricity, heat, air conditioning, generators, tight tank water systems, and complete setup services. The initial contract period spans two years from contract execution through October 31, 2027, with potential two additional renewal options that could extend the contract to a total of five years. The bid submission deadline is July 11, 2025 at 3:00 PM EST, with an estimated contract start date of November 1, 2025. Evaluation criteria will likely include pricing, service capabilities, county coverage, emergency response provisions, and demonstrated experience in mobile trailer rentals.

The procurement emphasizes the Massachusetts Small Business Purchasing Program (SBPP), with a specific goal of awarding at least 50% of contracts to qualifying Massachusetts-based small businesses. To be eligible under the SBPP, vendors must have a principal place of business in Massachusetts, be in business for at least one year, employ 50 or fewer full-time equivalent employees, and have gross revenues of $15 million or less based on a three-year average. Vendors must also provide proof of general liability insurance and demonstrate capabilities for potential 7-day/24-hour emergency service. The estimated annual procurement value is approximately $145,000, structured as a rate contract without a guaranteed purchase volume. Contractors will be required to complete various standard Massachusetts state contract forms, including the Contractor Authorized Signatory Listing (CASL), W-9 form, and Electronic Funds Transfer (EFT) authorization. Additionally, vendors may receive preferential evaluation points for implementing environmentally preferable practices, as outlined in the Additional Environmentally Preferable Products/Practices (EPP) form.