DCR-961 Bidder Response Form.pdf

BIDDER RESPONSE FORM

DCR-961 MOBILE OFFICE TRAILER RENTALS

THE INITIAL DEADLINE FOR SUBMITTING BID RESPONSES IS JULY 11, 2025 AT 3:00 PM (EST)

INSTRUCTIONS: Please complete this form electronically by typing directly into the boxes or clicking on checkboxes. Submission of a completed Bidder Response Form is MANDATORY. Be sure to read the instructions for each section carefully and thoroughly. Responses found to be incomplete may be disqualified or excluded from evaluation. If additional space is needed to answer any of the questions included on this Bidder Response Form, you may attach additional pages to complete your responses. However, please start answering all questions directly on this Bidder Response Form and only attach additional pages if extra space is needed. Be sure to label any attachments accordingly to correspond to specific questions on this Bidder Response Form.

Bidder/Company Name:

Legal Address:

(Street Address) (City/Town) (State) (Zip Code)

Point of Contact Name: Phone Number:

Email Address:

Number of Years in Business: Please check the box that applies to your company or organization:

□ 10 years or more

□ 8 – 9 years

□ 6 – 7 years

□ 4 – 5 years

□ 1 – 3 years

Contract Management: Please use the spaces below to identify and provide contact information for the person at your company who will serve as Contract Manager and main point of contact for DCR:

Name Title Phone Number

Email Address Office Location/Address City/Town State

Capacity/Qualifications: Please use the space below to briefly describe your company’s capacity and qualifications to provide the goods and services outlined in the Request for Responses (RFR). Please include any specific capabilities or qualifications that demonstrate your company’s ability to provide the mobile office trailer rental services sought by DCR.

Ability to Provide Contract Goods & Services: Please check below which goods and services your company has the capacity to provide:

□ Mobile office trailer fully furnished, if specified with furnishing (Mandatory)

□ Mobile office trailer equipped with electricity, heat, air conditioning. (Note: DCR will be responsible to tie into existing electrical, unless specified otherwise) (Mandatory)

□ Generators for sites where electricity is not available or is insufficient, if requested (Mandatory)

□ Tight tank water system (Mandatory)

□ Waste tank set up and dismantle (Mandatory)

□ Delivery/placement/set up including tie-downs into dirt, block & level/dismantle and any work required to obtain and maintain a Certificate of Occupancy, as applicable. (Mandatory)

□ Vendor shall be responsible for filing, servicing, and paying for all necessary building permits to obtain Certificate of Occupancy, as applicable (Mandatory)

□ Vendor shall be responsible for maintaining/repairing mechanical systems (i.e. electrical, plumbing, heating, and cooling) to ensure they remain in proper operating condition (Mandatory)

□ Weekly or bi-weekly service for sanitary waste disposal. (Mandatory)

□ Weekly or bi-weekly service for grey water system and tight tank, including refilling water supply

□ Cold weather service from November through April. (Mandatory)

□ ADA Ramps (Mandatory)

□ Stairs (Mandatory)

□ Ball hitch locks (Desirable)

□ Security packages (flood lights, fire extinguishers, alarm system, etc.) (Desirable)

Other Related/Ancillary Equipment Types & Services:

Bidders may use this space to provide a list of other related or ancillary equipment and/or services they are able to provide and the cost for each good/service. Bidders may also submit this information in a catalogue or “price sheet” format with pricing in lieu of entering information here.

Experience Providing Similar Service(s): Please use the space below to identify one (1) current or past experience providing services of a similar nature/scope as those outlined in the Request for Responses (RFR). The example provided must either be current or have taken place within the last five (5) years.

Description/Overview of Service(s) Provided:

Name of Entity Services were Provided to:

Contact Person:

Contact Person Phone #:

Contact Person Email:

Dates of Service:

Level of Service & Emergency Service: Please indicate below which days of the week your company operates and is able to provide the services outlined in the Request for Responses (RFR):

□ < Please check this box if your company can provide 7-day per week service.

Or use the boxes below to indicate specific days of the week your company is able to provide service

□ Sunday □ Monday □ Tuesday □ Wednesday □ Thursday □ Friday □ Saturday

Although it is anticipated that most rental requests will occur during normal business hours, the procurement team would like to include vendors that are able to provide service 7 days per week and 24 hours per day in the case of an emergency.

□ < Please check this box if your company can provide emergency services 7 days per week and 24 hours per day.

Geographic Service Areas: Please indicate which Massachusetts counties your company is able to provide service:

□ < Please check this box if your company can provide service throughout the entire Commonwealth of Massachusetts.

If your company is not able to service the entire Commonwealth of Massachusetts, please indicate which counties you are able to provide service. A map of Massachusetts counties is provided on the last page of this Bidder Response Form.

□ Berkshire County □ Middlesex County □ Plymouth County

□ Franklin County □ Essex County □ Barnstable County

□ Hampshire County □ Suffolk County □ Dukes County

□ Hampden County □ Norfolk County □ Nantucket County

□ Worcester County □ Bristol County

Trailer Type/Description

Weekly Rental Rate

(including weekly sanitary & water system service)

Monthly Rental Rate

(including weekly sanitary & water system service)

8' x 24' Office Trailer (including weekly sanitary & water system service) $ $

8' x 28' Office Storage Combo Trailer (including weekly sanitary/water system service) $ $

8' x 32' Office Trailer (including weekly sanitary & water system service) $ $

10' x 40' Office Trailer (including weekly sanitary & water system service) $ $

10' x 50' Office Trailer (including weekly sanitary & water system service) $ $

12' x 64' Office Trailer (including weekly sanitary & water system service) $ $

12’ x 60’ Office Trailer (including weekly sanitary & water system service) $ $

36’ x 64’ Office Trailer (including weekly sanitary & water system service) $ $

48’ x 64’ Office Trailer (including weekly sanitary & water system service) $ $

Other Office Trailer not Indicated Above (describe below):

Other Office Trailer not Indicated Above (describe below):

Other Office Trailer not Indicated Above (describe below):

Discounts for Long-Term Rentals: Bidders should offer discounts for long-term rentals. Please use the space below to indicate your percent discount for rentals that are made in the following monthly increments:

Rental Increment Percent Discount

Percent discount off Monthly Rental Rate for rental lasting a minimum of 3 months %

Percent discount off Monthly Rental Rate for rental lasting a minimum of 6 months %

Percent discount off Monthly Rental Rate for rental lasting a minimum of 9 months %

Percent discount off Monthly Rental Rate for rental lasting a minimum of 12 months %

Percent discount off Monthly Rental Rate for rental lasting more than 12 months %

Please use the space below, if needed, to provide any comments or information regarding discounts for long-term rentals:

Rental Rates: Please provide your company’s rates for rental of the office trailers listed below:

General Liability Insurance: In order to be awarded a contract, all bidders must submit evidence of valid general liability insurance. Such evidence can be in the form of a certificate of coverage provided by the bidder’s insurance carrier.

Does your company have general liability insurance coverage?

□ YES (please be sure to include evidence of coverage as an attachment to your CommBuys bid response)

□ NO (failure to provide evidence of general liability insurance coverage shall be grounds for disqualification)

Affirmation: By entering my name and information below, I hereby affirm that I have read, agree to, and will abide by (if awarded a contract) all of the terms and conditions outlined in the Request for Responses (RFR) associated with this procurement and that the information provided in this Bidder Response Form is accurate and truthful.

Name Title Date

Company Name Email Address Phone Number