DCNR Forestry Ops & Rec Dump Truck Rental

The Commonwealth of Pennsylvania Department of Conservation and Natural Resources (DCNR), Bureau of Forestry, Recreation Section is seeking bids for the rental of one 6x4 tandem dump truck to support trail crew operations in Centre, Clinton, Lycoming, and Potter counties. The equipment will be utilized for hauling stone and heavy equipment in support of trail improvement, construction, and maintenance activities. The rental period spans a minimum of three months to a maximum of seven months, with the contract term commencing upon receipt of a fully executed Purchase Order and terminating December 31, 2026. The dump truck must meet specific technical specifications, including a 12-16 cubic yard steel dump body, 350 HP diesel motor, Allison 3000/4000 RDS or Eaton Endurant XD Pro automatic transmission, hydraulic system capable of lifting at least 20 tons, electric tarp system, and rear-mount towing configuration with 45-50 ton pintle hitch. Bidders must submit bids electronically via the PA Supplier Portal by April 17, 2026, with no pre-bid conference scheduled; however, written questions may be submitted to the Issuing Officer prior to bid opening. The monthly rental price must be submitted to two decimal points and shall include all labor, tools, insurance, transportation, delivery, pickup, and handling charges. Qualified bidders must furnish three references demonstrating similar heavy equipment rental services completed within the previous three years, defined as rental of multiple pieces of equipment for a six-month period, and must provide equipment literature identifying the manufacturer, model, and specifications prior to award. The Commonwealth will award the contract to the lowest responsive and responsible bidder and reserves the right to extend the contract term for up to three months under the same terms and conditions.

The procurement is open to small businesses and small diverse businesses, with Pennsylvania's Small Business Reserve program allowing certified SBs and SDBs to compete for contracts reserved solely for small businesses on a race and gender-neutral basis; eligible small businesses must be for-profit, independently owned United States businesses not dominant in their field, employing no more than 100 full-time equivalent employees, and maintaining three-year average gross revenues not exceeding $47 million. All bidders must be registered in the Commonwealth of Pennsylvania's Vendor Master file to be eligible for award and must comply with the Reciprocal Limitations Act Requirements Form, which establishes preferences for in-state bidders and prohibits procurement of certain products from specified states; additionally, bidders must complete the Worker Protection and Investment Certification Form attesting to compliance with Pennsylvania's labor and workplace safety laws as mandated by Executive Order 2021-06. The contract is established as a fixed-price contract with mandatory insurance requirements including Workers' Compensation and Public Liability/Property Damage coverage with minimum limits of $250,000 per person and $1,000,000 per occurrence, and an enhanced minimum wage provision requiring payment of no less than $15.00 per hour. If equipment becomes non-operational for more than 48 hours, the rental period extends by the number of non-operational days at no additional cost, and a replacement truck must be delivered at contractor expense. No budget range or award value is specified in the procurement documents; however, the bidding process will result in a monthly rental price determination based on responsive and responsible bids received.