DCH 669 fee for service handbook

The State of Michigan Department of Technology, Management & Budget, on behalf of Washtenaw County, is procuring professional printing services for the production and delivery of the DCH 669 Fee For Service Handbook, a beneficiary handbook for Medicaid, the Healthy Michigan Plan, and MIChild programs. The procurement requires the production of 95,000 complete handbooks with specific technical specifications: 4-page covers printed on 80# gloss enamel stock with full-color (4/4) printing and bleeds, and 20-page text sections printed on 60# white offset uncoated stock, also with full-color (4/4) printing and bleeds. All handbooks must be trimmed, folded, saddle-stitched, wrapped in bundles of 50 per package, and carton-packed on 4-way skids in compliance with TGI Direct receiving standards. Deliverables include 75,000 units shipped directly to TGI Direct's Ann Arbor facility at 1225 Rosewood Street and 20,000 units shipped to Bradley M. Schumann at the General Services Building in Dimondale, Michigan, with all shipping costs included in the bid on an F.O.B. Destination, prepaid basis. The project must be completed within 15-20 business days following proof approval, with electronic PDF files provided by the state for vendor approval prior to production commencing. Only prequalified vendors are eligible to submit bids, and all submissions must include detailed quote letters with complete cost documentation; the state evaluates bids based on best price and value rather than lowest cost alone, and may reject the lowest bid if quality concerns or inability to meet requirements exist. The bid submission deadline is July 29, 2025, and bidders are required to contact Andrew Hale at 517-636-0092 or halea3@michigan.gov to initiate the pre-qualification process with the State of Michigan's Print & Mail Management program.

This procurement is not identified as having specific set-asides or restrictions limiting responses to particular categories of disadvantaged enterprises; however, participation is restricted to vendors that have completed pre-qualification with the State of Michigan's Print & Mail Management program and are registered as state vendors. No incumbent vendors or existing contractors are identified in the solicitation documents. Bidders must comply with the State of Michigan's standard contract terms and the Print & Mail Management Terms and Conditions, including adherence to specific receiving requirements at TGI Direct facilities (operating Monday through Friday, 8:00 a.m. to 3:30 p.m., with 24-hour notice of delivery required) and the General Services Building dock in Lansing (8:00 a.m. to 3:30 p.m., excluding standard holidays). All materials and intellectual property developed for or provided to the state become state property, and vendors must maintain financial records for four years following contract completion. The state retains broad rights to terminate contracts for convenience or cause and will make payments within 45 calendar days of invoice receipt or final acceptance via Electronic Funds Transfer only, with all fees inclusive of taxes. No specific budget range or award value is disclosed in the solicitation documents.