DCH 0525

The State of Michigan, through the Department of Technology, Management & Budget, is soliciting bids for printing services to produce 5,000 units of multipart forms with specific technical specifications. The required deliverables consist of forms measuring 8.5" x 11" in finished size with a 0.5" snap-out tab positioned at the top, featuring Plies 1 and 2 printed on white NCR stock and Plies 3 and 4 printed on pink NCR stock, with black single-sided printing applied uniformly across all plies. Forms must be padded at the top along the 8.5" dimension and packaged in bundles of 100 forms per package, then carton-packed with a maximum weight limit of 40 pounds per carton. Vendors are required to submit electronic files in PDF format for approval, along with samples and proofs as part of their bid submission. The procurement is evaluated based on best price and value to the state rather than lowest bid alone, with the state reserving the right to reject vendors demonstrating past quality concerns or inability to meet requirements regardless of pricing advantages. Only prequalified vendors are eligible to bid, and all responses must include a detailed quote letter with supporting documentation; failure to provide these materials will result in automatic disqualification. The bid was posted on February 10, 2023, with a response deadline of February 14, 2023.

This procurement is restricted to prequalified vendors only, limiting the pool of eligible bidders. The contract will be governed by the State of Michigan's Standard Contract Terms (Short Form), which establishes payment terms of 45 calendar days from receipt of invoice or final acceptance of deliverables, whichever is later, with all delivery terms designated as F.O.B. destination with inside delivery unless otherwise specified. Vendors must maintain all financial and accounting records for four years following contract completion and are required to register with the Michigan SIGMA VSS system for Electronic Funds Transfer (EFT) payment disbursement. All fees are inclusive of taxes, with vendors responsible for sales, use, and excise taxes. If any portion of the contract is funded by federal sources, vendors must comply with applicable federal provisions including the Davis-Bacon Act, Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, and the Byrd Anti-Lobbying Amendment for awards exceeding $100,000. No specific budget range or award value is stated in the procurement documents.