DCH-0503-P

The Michigan Department of Technology, Management & Budget is issuing a printing services bid request (DCH-0503-P) for the production of 10,000 two-part NCR (no carbon required) sets with delivery to Eaton County and Detroit City jurisdictions. The procurement requires vendors to produce 8.5 x 11 inch finished-size sets featuring four-color process printing on one side and black printing on the reverse, utilizing white part one and canary yellow part two on 20# text stock, with printing in black and Pantone green. Bindery services must include shrink wrapping at 100 sets per package with one 8.5 x 11 inch chipboard insert per package and final carton packing, with all completed materials shipped to Bradley M. Schumann, Print Consultant, at the General Services Building in Dimondale, Michigan. The project must be completed within 15-20 business days following proof approval, and vendors are required to submit an electronic PDF proof as part of their bid submission and provide detailed cost estimates with their proposals. Award decisions will be based on best price and value to the state rather than lowest bid alone, with consideration given to past quality performance and ability to meet project requirements. The bid was posted on September 4, 2024, with a due date of September 9, 2024, providing a five-day submission window.

This procurement is restricted to prequalified vendors only, limiting participation to organizations that have already established vendor status with the State of Michigan. The contract terms establish that vendors must bear all packaging, freight, and shipping costs with F.O.B. destination delivery and inside delivery unless otherwise specified, while the State reserves the right to reject bids that do not meet quality standards or demonstrate capacity to fulfill requirements. Payment for undisputed amounts is due within 45 calendar days of the later of invoice receipt or final acceptance of deliverables, with all disbursements made exclusively through Electronic Funds Transfer via the SIGMA VSS system. Vendors must maintain all financial and accounting records for four years after contract termination or final payment and comply with all applicable federal, state, and local laws, including Michigan's nondiscrimination statutes and unfair labor practice provisions. The bid request does not specify a set-aside designation for disadvantaged enterprises, incumbent vendors, or a stated contract award value or budget range, though the scope indicates this is a relatively straightforward printing production project with defined specifications and delivery requirements.