DCH 0465 courier booklet 9 x 12 envelopes

The State of Michigan, Department of Technology, Management & Budget (DTMB), is procuring printing services for the production of 50,000 courier booklet envelopes sized 9 x 12 inches, with specifications requiring 28-pound white kraft paper with black ink printing on one side. Each envelope must feature a unique barcode in 3 of 9 format with six-digit codes ranging from 700101 through 750101, and vendors must provide 10 digital copy test barcodes for approval prior to production commencement. The completed order must be delivered within 15 to 20 business days following proof approval, with envelopes shrink-wrapped in packages of 50 units per package, 450 packages per carton, and palletized with highest bar code numbers positioned on the bottom and lowest numbers on top. Delivery is required to Bradley M. Schumann, Print Consultant, at the General Services Building in Dimondale, Michigan, on an F.O.B. Destination, prepaid basis to 7461 Crowner Drive, Lansing, Michigan 48913. The solicitation was posted on December 19, 2025, with bids due by December 26, 2025. Vendor qualification requires pre-qualification through Andrew Hale at 517-636-0092 or halea3@michigan.gov (approximately one week process), and only pre-qualified vendors are eligible to participate. The State evaluates bids based on best price and value rather than lowest bid alone, considering past quality concerns and the vendor's ability to meet specifications, with award determination prioritizing overall value delivery to the state.

Only pre-qualified vendors with Print & Mail Management (PMM) capabilities are eligible to submit bids for this procurement; no set-aside designations for disadvantaged enterprises are specified in the available documentation. All bids must be submitted online and include a detailed estimate; vendor failure to provide a detailed estimate results in automatic disqualification from consideration. Vendors must comply with strict packaging and labeling specifications, including single-face hardwood pallets with three 2" x 4" runners, deck boards of 3/4" minimum thickness, and maximum gross weights of 4,000 pounds per pallet, with no underruns acceptable and overruns at the vendor's expense. All electronic copies of materials must be provided in source software format with all revisions, fonts, and images included, as well as in PDF format, with all materials becoming the property of the State of Michigan upon delivery. The contract terms require compliance with prevailing wage requirements where applicable, nondiscrimination provisions under Michigan civil rights statutes, intellectual property assignment to the State, comprehensive warranty and indemnification requirements, and data confidentiality obligations, with final inspection occurring within 30 calendar days of delivery and undisputed invoice amounts payable within 45 calendar days of receipt or final acceptance. No specific award value or budget range is disclosed in the procurement documents.