DCF Marysville Janitorial Services

The Kansas Department for Children and Families (DCF) is seeking competitive proposals for janitorial services at their Marysville office located at 406 3rd Street, Suite 2, Marysville, KS 66508. The procurement involves routine cleaning of a 4,710 square foot facility, which includes 748 sq ft of tile and 3,962 sq ft of carpet, to be performed twice weekly on Wednesdays and Fridays between 5pm and 7am. Bidders must have a minimum of three years of experience cleaning similar commercial facilities and provide comprehensive liability insurance coverage of $50,000 per person and $100,000 per occurrence, along with a $5,000 fidelity bond. A mandatory pre-bid conference is scheduled for February 5, 2025, at 11:30 AM CST, with proposals due by February 26, 2025, at 2:00 PM CST. The contractor will be responsible for providing all cleaning supplies, equipment, and materials, with DCF supplying items like toilet paper, paper towels, liquid hand soap, light bulbs, and trash can liners. Evaluation criteria include experience, references, and pricing, with contractors required to submit at least two in-state references from current janitorial service customers.

The contract includes preference programs for certified businesses and disabled veteran-owned businesses, with specific requirements for bidder eligibility. Vendors must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and complete additional forms including Boycott of Israel certification, Sexual Harassment policy, and Immigration Reform and Control Act compliance. The contract term runs from the date of award through June 30, 2030, with pricing to be submitted on both monthly and annual bases. Annual price increases are limited to a maximum of 5% for years 2-5 to account for cost of living adjustments. Payment will be processed through the State of Kansas Procurement Card (P-Card) with no additional charges permitted. While no specific budget range is explicitly stated, the comprehensive requirements and five-year contract term suggest a significant potential contract value for the selected janitorial service provider. Bidders must obtain the official invitation to bid at least 24 hours before the bid closing time and submit all required documentation to the DCF procurement office in Topeka, Kansas.