Dairy Products

Deming Public Schools in Luna County, New Mexico, is seeking bids for a multi-term dairy products contract for the 2025-2026 school year, with potential annual renewals for up to three additional years. The procurement, designated as IFB 24-14, involves supplying approximately 5,000 units of Regular Whole Milk, 1,150,000 units of 1% Low-Fat White Milk, 1,350,000 units of Chocolate Fat Free Milk, and 10,000 units of Strawberry Fat Free Milk. The milk must meet state butterfat content requirements, be homogenized, and packaged in half-pint plasticized containers or 8-ounce plastic bottles. Delivery is required to six school locations by 8:00 AM, with cases ideally limited to 25 lbs. The bid opening date is March 18, 2025, with bid submissions due by April 9, 2025, and the initial contract period running from July 1, 2025, through June 30, 2026. The district reserves the right to award the bid based on price, with flexibility to award to multiple vendors or a single vendor, and pricing will remain firm for 90 days.

The procurement includes specific provisions for New Mexico-based businesses, offering an 8% preference for New Mexico resident businesses and a 10% preference for New Mexico resident veteran businesses, contingent upon providing valid certification. Bidders must complete several mandatory forms, including a campaign contribution disclosure, vendor certification, and conflict of interest statement. The contract also requires compliance with two critical federal regulatory requirements: the Byrd Anti-Lobbying Amendment and the "Buy American" provision of the Rural Electrification Act of 1936. For contracts exceeding $100,000, contractors must certify they have not used federal funds to influence government officials and must disclose any lobbying activities. While specific budget ranges are not explicitly stated, the substantial volume of milk products suggests a significant contract value. Potential vendors should carefully review all documentation, including Addendum 1, and be prepared to meet the specified regulatory and procurement requirements.