Dairy Products

Dane County, Wisconsin is seeking bids for a comprehensive dairy products contract through Request for Bid #2025-RFB-059-PR to support its Consolidated Food Service department and county facilities. The procurement seeks a diverse range of dairy products including various milk types (1% and 2%, skim, chocolate), creamers, butter, multiple cheese varieties, yogurt, ice cream, sour cream, and margarine in specified quantities. Estimated annual quantities range from 30 units for ice cream pails to 71,400 units for 2% milk in half-pint containers. Key procurement dates include vendor questions due by December 4, 2025, at 4:00 p.m., county responses by December 9, 2025, and electronic proposal submissions required through the county's eProcurement Portal by December 16, 2025, at 2:00 p.m. The contract will be awarded to the most responsive and responsible bidder, with evaluation considering local vendor preferences. Delivery requirements mandate twice-weekly deliveries to Consolidated Food Service and Sheriff's Department facilities, with specific time windows and temperature-controlled transportation.

The procurement includes several important vendor requirements and restrictions, such as maintaining fair labor practices and specific insurance coverage, including $1,000,000 in Commercial General Liability, Business Auto Liability, and Environmental Impairment Liability. Vendors with 20 or more employees and contracts exceeding $20,000 must submit a written affirmative action plan within 15 working days of contract execution. Delivery personnel requiring access to the Dane County Jail must complete background clearance and jail orientation, with vendors required to maintain at least two certified delivery staff. The contract term spans five years from January 1, 2026, through December 31, 2030, with potential for renewal based on mutual agreement. Milk pricing will be subject to monthly adjustments based on USDA Federal Milk Market Administrator Chicago Order #30 pricing, and margarine prices may increase quarterly. While no specific set-aside designations for disadvantaged enterprises are explicitly stated, the county does indicate a preference for local vendors under Dane County Ordinance 25.08. All dairy products must comply with USDA Dairy Division regulations, Wisconsin Department of Agriculture standards, and Madison Health Department requirements.