Dairy Bid

Mt. Hood Community College's Child Development and Family Services (CDFS) department is seeking a qualified vendor to provide milk and dairy products through Request for Bids #09272021. The procurement targets a single contractor to supply dairy products to 17 different sites in Northeast Portland and Gresham, serving approximately 1,000 Head Start children. Deliverables include various milk products such as 1% milk, whole milk, and lactose-free milk in gallon and half-pint sizes, with anticipated delivery twice weekly. The bid will be evaluated on a 100-point scoring system, with 40 points allocated to pricing, 30 points to written answers, 15 points to the cover letter, and 15 points to references. The initial contract term is 12 months, beginning upon bid acceptance and ending June 30th of the following year, with potential for up to four additional one-year renewals. The solicitation requires bidders to demonstrate flexibility in ordering, ability to handle last-minute orders, responsive communication, and appropriate delivery equipment. The bid is due by August 22, 2025, with the contract covering dairy product procurement for the college's early childhood programs.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain specific insurance requirements, including $1,000,000 in commercial general liability and automobile liability, and workers' compensation coverage. The maximum contract value is $150,000, with potential price increases limited to the Consumer Price Index (CPI-W) for the Portland Metropolitan area during renewal periods. The delivery sites lack a loading dock, which will require vendors to have appropriate delivery capabilities. No incumbent vendors are mentioned in the documentation. Interested bidders must provide detailed pricing for milk products and demonstrate comprehensive logistical capabilities to meet the intermittent delivery requirements across multiple sites. The procurement represents an opportunity for dairy suppliers to serve an educational institution's early childhood program with consistent, reliable product delivery.