D5 Rest Areas Septic Systems

The Illinois Department of Transportation is soliciting bids for septic system services at four rest areas in IDOT District 5 under IFB B-51980, with bids due July 8, 2026. Electronic submission through the BidBuy platform is mandatory.

The scope covers complete pumping of septic holding tanks at Farmland Rest Area (Eastbound), Salt Kettle Rest Area (Westbound), and Illini Prairie Rest Area (Northbound and Southbound) when tanks reach one-quarter to one-third full capacity in any chamber. The vendor must provide three business days' advance notice, coordinate closures with IDOT, and complete work during normal business hours (Monday–Friday, 7:00 a.m. to 3:30 p.m.) with rest areas closed for a maximum of five consecutive business days per service. The vendor must be located within two hours of the service sites with 24/7 emergency response capability of no more than two hours. All equipment, materials, and tools are vendor-supplied; subcontractors are prohibited. The vendor must maintain General Commercial Liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, Auto Liability of $1,000,000 per occurrence, and Workers' Compensation Insurance as required by law.

The contract initial term runs through June 30, 2028, with three potential two-year renewal options extending through June 30, 2030. Hourly labor rates must include prevailing wage requirements, fringe benefits, and all employer expenses. Bids must remain firm for 180 days from opening. The vendor must attend an orientation meeting at least two weeks prior to contract commencement.

Bidders must submit required documentation including vendor disclosures, offers to the State, and applicable utilization plans for the Business Enterprise Program or Veterans Small Business Program. Vendors claiming Illinois Business Preference or Domestic Product Preference must submit required affidavits or designations. Vendors not registered in the Illinois Procurement Gateway must submit the State Vendor Disclosure form to avoid disqualification. A $15 fee for the Minority Contractor Opportunity Initiative applies to any contract awarded at $1,000 or more. Questions are due seven days before the bid opening date, directed to the Information Contact listed on BidBuy. All amendments and official responses will be posted to BidBuy.