D5 Mast Arm Pole

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC), Division of Purchases issued a Request for Bid (RFB 605, Project 2200000056) on behalf of Bath County seeking bids for the supply and delivery of one 21.5-foot mast arm pole with dual arms each extending 35 feet in length. The pole must be designed and fabricated according to detailed structural specifications prepared by the Kentucky Department of Transportation, including an over-height detection system attachment weighing 500 pounds and measuring 102.3 inches in length by 36.0 inches in width. The structural design analysis was completed using AASHTO 6th Edition (2013) standards with a basic wind speed of 90 mph, specifying maximum axial loads of 5,542.65 pounds, maximum shear of 1,610.98 pounds, and a calculated moment of 71.49 k-ft, along with detailed foundation specifications requiring a 36-inch diameter foundation with reinforcement consisting of #8 bars and #4 spiral ties at 12-inch pitch. Bids must be submitted electronically through the Kentucky eProcurement system by August 6, 2021, at 1:30 PM Eastern Time, with a deadline for written questions of August 2, 2021, at noon. The successful bidder must submit pole drawings and calculations within ten (10) business days of award, with a five (5) business day window to correct any noted errors, and delivery must be completed within 120 calendar days or the bid will be deemed non-responsive. Award evaluation will be based on best value using a scoring methodology allocating 95 points to price (lowest bidder receives maximum points) and 5 points to delivery (best delivery time receives maximum points), with the tentative award date of August 23, 2021.

Kentucky resident bidder preferences and qualified bidder preferences apply to this solicitation per KRS 45A.490-494 and 200 KAR 5:410. Vendors must be registered in the Commonwealth eProcurement System prior to bid submission and must identify the pole manufacturer name and address, which must remain the same through contract award. Bidders are required to execute the Annual Affidavit for Bidders, Offerors and Contractors, certifying compliance with campaign finance laws, sales and use tax registration, state tax payment compliance, restrictions on boycotts of entities in open trade jurisdictions, and other provisions outlined in KRS 11A.236. Pricing is quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor fully responsible for all shipment and freight charges and subject to late delivery penalties of 1% per day for failure to meet the contracted delivery date. No specific funding source or budget amount is identified in the solicitation documents, and no incumbent vendor or existing infrastructure integration requirements are listed.