D5 Mast Arm Pole - REBID

The Commonwealth of Kentucky, Kentucky Transportation Cabinet, Division of Traffic Operations, issued this Request for Bid (RFB 605) on August 9, 2021, for the procurement of D5 Mast Arm Poles on behalf of Bath County. The solicitation seeks bids for one 21.5-foot vertical pole with dual mast arms positioned at 35 feet each, designed to support an overheight detection signal system. The poles must conform to KYTC specifications, including a three-degree rise from vertical, an eight-inch maximum vertical deflection for galloping, and specific structural design standards based on AASHTO 6th Edition (2013) with wind load calculations using a basic wind speed of 90 miles per hour. Deliverables include the manufactured pole with dual arms measuring 102.3 inches long by 36 inches wide by 2.3 inches thick, weighing 500 pounds each, along with required structural drawings and engineering calculations submitted within ten business days of notification as the best-evaluated bidder. Evaluation will be based on best value scoring using two measurable criteria: Price (95 points) and Delivery (5 points), with the lowest-priced bidder receiving maximum points. Bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) e-procurement system by August 17, 2021, at 1:30 p.m. Eastern Time, with written technical questions due by August 12, 2021, at 4:00 p.m. and Commonwealth responses provided by August 13, 2021. All bids must remain valid for a minimum of 90 calendar days after the bid closing date, with delivery desired at the earliest possible date and bids offering delivery greater than 120 calendar days subject to rejection as non-responsive. Pricing must be quoted on an F.O.B. Destination Freight Prepaid and Allowed basis, with the vendor fully responsible for all shipment and freight charges.

Reciprocal preferences for Kentucky resident bidders and qualified bidders apply per KRS 45A.490-494 and 200 KAR 5:410; however, no specific disadvantaged enterprise set-asides are noted in the available documentation. All bidders must be registered in the Commonwealth eProcurement System prior to submission, with 24-48 hours required for vendor registration. This is a one-time award with no specified renewal options and is a rebid of RFB 2200000056, suggesting that previous bidders or current vendors may be familiar with project requirements. The technical specifications reference Section 835.07 of the 2019 Standard Specifications for Road and Bridge Construction, along with additional attachments detailing structural design analysis, shock hazard electrical safety requirements, and handhole assembly specifications that must be incorporated into the delivered product. All bidders and subcontractors must comply with the Annual Affidavit requirements regarding campaign finance law compliance, sales and use tax registration, state tax payment status, and adherence to trade boycott prohibitions under Kentucky law. No specific award value or budget range is disclosed in the solicitation documents, though the tentative award date is August 27, 2021.