D2-D9 Pickup & Disposal of Tires and Scrap Rubber

The Illinois Department of Transportation (IDOT) is seeking a vendor to provide comprehensive tire and scrap rubber pickup and disposal services for Districts 2 through 9, spanning multiple regions of the state, including Lasalle County. The procurement, identified as solicitation number 26-494DOT-FINAD-B-48177, requires a Registered Commercial Used Tire Transporter to collect various types of tires including used tires, tires on rims, foam-filled tires, mud-filled tires, and shredded tire pieces from IDOT maintenance yards. Pickups must occur between 8:00 a.m. and 2:00 p.m., Monday through Friday, with vendors required to complete pickups within 10 calendar days of authorization. The contract will be awarded to the lowest-priced responsive and responsible vendor, with bids to be submitted electronically through the BidBuy platform by August 29, 2025. Vendors must provide lockable, covered dumpsters at various maintenance yards, with specific district requirements ranging from 3-15 dumpsters of various sizes. The contract term will run from the last dated signature through June 30, 2029, with a maximum total contract term not exceeding 10 years.

The solicitation appears to have no specific set-aside designations for disadvantaged enterprises, though it encourages hiring of qualified veterans and ex-offenders. Vendors must be registered and compliant with Illinois procurement regulations and will be subject to a $15 administrative fee for contracts over $1,000. No bid or performance bonds are required for this solicitation. Successful bidders must ensure all tire disposal sites comply with federal, state, and local environmental laws and are prohibited from transporting tires outside of Illinois. While specific budget ranges are not explicitly detailed, the contract will be awarded based on the lowest price, with pricing details to be contained in the BidBuy Purchase Order. The procurement covers 45 different department facilities across eight districts, suggesting a substantial operational scope. Vendors must complete comprehensive vendor disclosure forms, including detailed information about business operations, ownership, potential conflicts of interest, and compliance with state regulations.