D1, D8 Trailor Mount Anti-Ice Applicator

The Illinois Department of Transportation (IDOT), specifically serving Cook County and Districts 1 and 8, is procuring trailer-mounted anti-ice applicators with a 3,100-gallon capacity for winter highway maintenance operations. The procurement, identified by contract number 25-494DOT-FINAD-B-47348, seeks newly manufactured tandem axle trailers equipped with specialized anti-icing equipment designed to support roadway safety before snow and ice events. Key technical specifications include comprehensive requirements for the trailer's frame, axles, suspension, tank, pump, plumbing, and control systems, with district-specific options for ground speed control. Vendors must demonstrate compliance with federal, state, OSHA, ANSI, and NEMA safety standards and provide comprehensive operational instructions and service manuals. The bid submission deadline is June 30, 2025, with electronic submissions required through the BidBuy platform, and bids must remain firm for 90 days from the opening date. Evaluation criteria will focus on responsiveness, vendor responsibility, and pricing, with the intent to award to the lowest priced responsive and responsible bidder.

The procurement does not explicitly indicate small business set-asides, though it includes provisions for potential Business Enterprise Program and Veterans Small Business Program participation. Vendors must be established manufacturers or authorized dealers, with no subcontractors permitted and all equipment being newly manufactured. Insurance requirements include $1,000,000 per occurrence for general commercial liability and auto liability, with worker's compensation as required by law. While specific budget ranges are not detailed, the contract has an initial term of 12 months with a maximum total term not exceeding 10 years. Vendors must be registered in the Illinois Procurement Gateway and complete comprehensive vendor disclosure forms, including documentation about business ownership, potential conflicts of interest, and compliance with state regulations. The procurement allows for potential federal funding and offers potential tax credits for hiring qualified veterans and ex-offenders, creating additional incentives for vendor participation.