D01 Vending Services

The Ohio Department of Transportation (ODOT), District 1, is seeking a vending machine supplier to service four locations across multiple counties during the biennium period from July 1, 2025, to June 30, 2027. The procurement involves installing and maintaining vending machines at ODOT facilities in Lima, Paulding County, and Van Wert County, with specific requirements for snack and drink machines. Each location will have either one or two machines, targeting employee populations ranging from 20 to over 100 personnel. The vendor will be evaluated based on product suitability, product pricing, restocking schedule, and client references. Proposals must comprehensively detail company information, proposed machine types, specific product brands and quantities, pricing structures, refund processes, restocking schedules, and complaint resolution mechanisms. Interested vendors are required to contact Tony Lotz at 419-296-5780 or tony.lotz@dot.ohio.gov to schedule a mandatory site visit prior to proposal submission. The proposal submission deadline is May 19, 2025, with the contract opportunity initially posted on May 5, 2025.

While no specific set-aside designations are explicitly mentioned in the documentation, vendors must comply with the attached Purchasing Standard Terms and Conditions, which include provisions for MBE (Minority Business Enterprise) and EDGE (Encouraging Diversity, Growth and Equity) vendor participation. The attached Affirmation and Disclosure Form requires comprehensive transparency about service and data locations, mandating that contractors disclose their principal business locations and affirm compliance with executive orders prohibiting offshore services. The state retains the right to terminate the contract if services are performed outside the United States without a signed waiver. Notably, ODOT is not seeking commission from machine placement, suggesting the primary evaluation will focus on service quality and product offerings. No specific budget range or award value is provided in the documentation. Vendors must submit a detailed proposal demonstrating their capability to meet ODOT's vending service requirements across the specified locations, with an emphasis on product quality, pricing, and consistent service delivery.