Cyclomedia Premium LiDAR Integration Renewal

The City of Philadelphia is soliciting quotes for the Cyclomedia Premium LiDAR Integration Renewal, a software-as-a-service procurement opportunity posted on April 17, 2026, with a deadline for submission on April 23, 2026. This procurement involves renewing access to Cyclomedia's Street Smart Software platform to enable the City's Division of Survey, Design, & Construction to access and download LiDAR data for road surface analysis and asset inventory services. The project scope encompasses 3,375 miles of road coverage with object detection capabilities ranging from 10 to 30 meters from the vehicle depending on object size, and positional accuracy of 10 centimeters in standard conditions. Deliverables include data extraction with a 95% completeness and correctness goal, quality control performed via statistical sampling using the AQL method, and a one-year licensing term. The City requires vendors to submit quotes through the PHLContracts platform following the Seller SP Checklist process, which mandates completion of multiple tabs including unit cost entries, mandatory questions, acceptance of terms and conditions, submission of an executed Consent & Authorization form, and any supporting documentation. All software purchases will be awarded to the City's current software vendors unless otherwise stated, and vendors must submit product literature upon request.

The Local Business Entity (LBE) Program certification does not apply to this small order purchase; however, vendors must answer the LBE question to proceed with submission and are encouraged to submit an optional LGBTQ Applicant Opportunity Data Form. Cyclomedia Technology, Inc. appears to be the incumbent or established vendor, as evidenced by the budgetary quote dated March 26, 2026, indicating an existing relationship with the City. The budgetary quote, valid for 60 days from issuance, specifies a total project cost of $30,750.00 for the Premium LiDAR Integration pilot project, with Net 30-day payment terms to be formalized through an executed Statement of Work. Data hosting in a GIS environment is not included in the quoted scope and would require additional cost. Vendors must address all red validation warnings, ensure operation in the Seller role rather than Seller Admin role, and submit complete documentation before the April 23, 2026 deadline to be considered for award.