Custom Wheelchair, Acessories, Parts

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) HHS0016711 for custom wheelchair, accessories, and parts specifically for clients at Denton State Supported Living Center. The procurement seeks professional services including comprehensive wheelchair-related support such as client evaluations, measurements, fabrication, and fitting of custom wheelchairs that are not covered by Medicare or Medicaid. Bidders must provide Assistive Technology Professional (ATP) assessments, staff training, customer service, equipment servicing, and various wheelchair accessories including seat covers, mounting brackets, cushions, and wheel locks. The solicitation requires a detailed response using the provided Pricing Sheet, with firms submitting firm, fixed prices for the entire contract duration. The bid response deadline is October 16, 2025 at 9:00 AM CST, with an anticipated contract start date of October 22, 2025, and an initial contract term running through August 31, 2026, with options for two additional one-year renewals potentially extending through August 31, 2028. Award will be determined based on best value to the State of Texas, considering factors such as the bidder's ability to meet specifications, performance delivery requirements, and pricing.

The procurement includes a mandatory Historically Underutilized Business (HUB) Subcontracting Plan, with a statewide HUB utilization goal of 21.1% for commodity contracts. The HHSC has determined that subcontracting opportunities are probable for part or all of the required services, and bidders must submit comprehensive documentation demonstrating their approach to including HUB vendors. The historical spend for similar goods and services is approximately $150,000 for fiscal year 2025, indicating the potential contract value. Respondents must comply with extensive legal and regulatory requirements outlined in the solicitation documents, including provisions related to E-Verify compliance, restrictions on doing business with certain entities, and specific state regulations. The contract will be available for both HHSC and the Department of State Health Services (DSHS) to utilize, with potential penalties for non-compliance including contract termination and potential debarment from state contracting for up to five years. Bidders must also complete a comprehensive registration process through the HHS Online Bid Room, with technical support available during specified hours.