Custom Warrants Printing Services

The State Controller's Office (SCO) in California is seeking a contractor to provide printing, delivery, agreement management, and project coordination services for multiple series of custom printed warrants, including payroll, CalSTRS/CalPERS, general disbursement with Explanation of Benefits (EOB), and In-Home Supportive Services (IHSS) warrants. The contract term is for one year with the option to amend to add funds and services as needed by the SCO. Key deliverables include providing proofs and overlays, test warrants, packaging and palletizing requirements, secured transport, and timely deliveries. The warrants must meet strict security, formatting, and performance requirements to process on the SCO's production equipment. The bid responses are due by October 1, 2024, with test warrants due 14 days after proof approval, and production warrants due between October 2024 and March 2025 depending on the warrant series. The contractor will be required to reimburse the SCO for any unusable warrants over a 1% error rate, and may be required to reprint the entire order at no cost if the error rate exceeds 10%.

The IFB outlines preference programs for Disabled Veteran Business Enterprises, Small Businesses, and Target Area Contract Preference Act, which may be combined up to a 15 percent adjustment or $100,000, whichever is less. The estimated services include 293,000 warrants for the 01-03 Series, 422,400 warrants for the 10-14 Series, 1,651,200 warrants for the 60-69 Series, and 2,128,000 warrants for the 70-79 Series. Pricing terms and costs must include all labor, materials, fees, and other incidental costs. The IFB does not provide details on incumbent vendors or current contractors, nor does it specify an award value or budget range.