Custom Sumitomo Mixer Assemblies

The City of Tarpon Springs, Florida, through its Advanced Wastewater Treatment Facility (AWTF), is seeking bids for a one-time procurement of two custom Sumitomo mixer assemblies via an Invitation to Bid (ITB). The specific equipment required includes Sumitomo Gearbox mixer drive units, Model C20VMS15-6175YC-EP-25, configured for three-phase 480-volt alternating current service with IP55 wash-down protection for continuous outdoor operation. Each unit must include supplementary components such as an oil pump, oil level sight tube, vented oil fill cap, and grease fittings, along with comprehensive operations and maintenance documentation in both printed and electronic formats. Bidders must submit their proposals electronically through the Bonfire procurement portal by 3:00 p.m. on January 15, 2026, with written questions due by 12:00 p.m. on January 8, 2026. Delivery will be FOB destination to the AWTF facility at 201 E. Pine Street, Tarpon Springs, during facility operating hours. The city requires bidders to provide a detailed price sheet, shipping charges, warranty information, certificates of insurance, and completed bid forms, and mandates that all equipment meet original equipment manufacturer (OEM) specifications and include a minimum one-year warranty.

No alternative or equal products will be accepted due to required compatibility with existing units. Bidders must demonstrate qualifications by submitting a minimum of three references for similar projects and completing a comprehensive questionnaire about their firm's capabilities. Documentation requirements include occupational licenses, Federal Employer Tax ID certificates, proof of current insurance coverage, and various statutory compliance certifications such as scrutinized companies lists, e-verify participation, anti-human trafficking affidavits, and foreign entity compliance statements. While no specific set-aside designations are mentioned, the procurement appears open to qualified vendors who can meet the stringent technical and administrative requirements. The City of Tarpon Springs reserves the right to accept or reject any and all bids and to waive minor informalities. Although a specific budget range is not disclosed, the procurement involves the purchase of two specialized mixer assemblies with comprehensive delivery and warranty provisions, suggesting a potentially significant investment in municipal infrastructure upgrades.