Custom Forms & Miscellaneous Custom-Print Business Products

Contra Costa County Public Works - Print and Mail division is seeking vendors to provide custom printed forms and miscellaneous custom printed business products through a competitive Request for Proposal (RFP) process. The solicitation, identified as RFP F-Contr-0000000121, covers an extensive range of printed materials including carbonless forms, labels, magnets, plastic cards, window clings, citation books, receipt books, and specialized printed items for 22 county departments. Vendors must possess a California business license, demonstrate at least 5 years of custom printing experience, and provide environmentally friendly product options, with a preference for paper products containing at least 30% post-consumer recycled fiber. The RFP was released on September 10, 2025, with proposals due on October 3, 2025, at 3:00 PM PST, and must be submitted electronically through the Bidnet Direct website. Evaluation criteria will likely include pricing (based on percentage discounts from manufacturer's suggested retail price), product quality, sustainability practices, and local business preferences. The initial contract term is one year, with potential for up to five annual renewals, and vendors must provide detailed quarterly usage reports and offer a one-year product warranty.

The county has established specific set-aside designations and preferences for small and local businesses, including classifications for Small Business Enterprise (SBE), Minority Business Enterprise (MBE), Women Business Enterprise (WBE), Disadvantaged Business Enterprise (DBE), Disabled Veteran Business Enterprise (DVBE), and Local Business Enterprise (LBE). Businesses must meet specific criteria, such as being independently owned, having fewer than 100 employees, and maintaining annual gross receipts under $14 million. The anticipated annual spending for this contract is approximately $150,000, with the potential for multiple vendors to be awarded contracts. The county will prioritize vendors who can demonstrate compliance with the Environmentally Preferable Purchasing Policy, which emphasizes reducing environmental impact, minimizing waste, and supporting sustainable procurement practices. Insurance requirements and contract terms will vary based on the total contract value, with a potential threshold of $500,000 triggering additional liability and coverage specifications. Vendors must provide certificates of insurance, maintain independent contractor status, and adhere to non-discrimination and conflict of interest guidelines.