Custom decals and signage (Visual Graphics)

The County of San Mateo has issued a Request for Proposals (RFP) for custom decals and signage services to be utilized across all county departments on an as-needed basis over a five-year contract period. The procurement seeks a qualified vendor to provide comprehensive visual graphics services, including design, production, and installation of interior and exterior signage, wall graphics, window graphics, vehicle wraps for various vehicle types (sedans, vans, SUVs, motorcycles, and trailers), elevator door wraps, acrylic letters, and directional signage. Minimum vendor qualifications include demonstrating five years of experience designing and producing custom decals and signage for government agencies within the past seven years, and maintaining active registration with the System for Award Management (SAM). The RFP was released on January 14, 2026, with a non-mandatory pre-proposal meeting scheduled for January 21, 2026, at 2:30 p.m. Proposals are due February 4, 2026, at 12:00 p.m. through the eProcurement portal. The evaluation criteria will be weighted as follows: Project Approach (30 points), Firm Qualifications (25 points), Team Qualifications (20 points), Price (28.4 points), with potential additional preferential points available.

The County applies a local business preference ordinance that offers up to ten percent bonus points for local businesses, small businesses, micro businesses, and local non-profits meeting specific criteria. The contract includes a three-year warranty on parts, labor, and quality, with standard production turnaround of five to seven business days and expedited options of one to two business days or same-day local pickup within four hours. Payment terms are NET30, with invoices required within 24 hours of delivery. The contract allows for one optional two-year extension at the County's discretion. The pricing structure includes 23 line items covering signage products and vehicle wrap packages, with all costs (materials, printing, installation, and shipping) to be included in the base price. While no specific budget range is explicitly stated, the RFP suggests the contract may be structured under or over $200,000, as evidenced by the multiple contract templates provided. A sales tax rate of 9.875% will apply to deliveries in Redwood City, California.