Custom Athletic Event Credential Badges

The University of Texas at Austin is soliciting proposals for a custom athletic event credential badge production contract through a Request for Proposal (RFP) No. 721-26002. The procurement covers the creation of various credential types, including approximately 958 football credentials, 36 founders credentials, 56 gold credentials, 64 circle credentials, 14,418 single game passes, 3,657 additional single game passes, 4,350 assorted passes, and approximately 115,500 sublimated wristbands per season. Vendors must have 3-5 years of experience working with at least five Power Five athletic conferences and demonstrate capabilities in producing high-quality, personalized credentials with specific design requirements such as names, photos, sequential numbering, QR codes, and color-coded access indicators. The evaluation will use a "best value" criteria, with 30% weight on qualifications, 25% on proposed service quality, 25% on price proposal, and 20% on business relationship strength. The proposal is due on Monday, December 1, 2025, at 2:30 PM local time through the University's Euna portal, with a proposed contract term of three years and options for two additional one-year renewals.

The procurement includes a significant Historically Underutilized Business (HUB) subcontracting goal of 26% for Other Services, which means vendors must submit a detailed Electronic HUB Subcontracting Plan through the B2Gnow system. Proposers must comply with various state and federal regulations, including accessibility requirements and security standards. While the RFP indicates this is a blanket purchase agreement with no guaranteed minimum quantities or dollar amounts, it suggests potential for increased purchase volumes across the University of Texas System. Vendors are required to use specific web browsers, enable JavaScript and cookies, and prepare comprehensive response templates with text field limitations and file upload constraints. Technical support is available through Euna Procurement's support channels for vendors experiencing submission difficulties. The contract allows for flexible commercial terms and a payment structure that can be based on deliverables or hourly compensation, with potential reimbursable expenses including travel-related costs subject to university guidelines.