4-4. Submission Instructions - 721-26002.pdf

PDF 151 KB Posted Nov 4, 2025

Attached to: Custom Athletic Event Credential Badges
Solicitation number: 721-26002
Issued by: Travis County, Austin City, Texas

About this file

Written by GovTribe AI · Nov 4, 2025

This document is a Request for Proposal (RFP) submission instruction set from the University of Texas at Austin, utilizing the Euna Procurement digital portal for a contract opportunity related to custom athletic event credential badges. The solicitation requires suppliers to submit multiple documents through the Bonfire hub, including several Excel-based questionnaires (Technical Proposal, Company Information, Electronic and Information Resources Environment Specifications, and Security Characteristics), a Custom Athletic Event Credential Badges BidTable, and supporting documentation. The submission period opens November 4, 2025, with an intent to bid deadline of December 1, 2025, and a final submission closing time of December 1, 2025, at 2:30 PM CST.

The procurement is specifically for badges, awards, emblems, and name tags, categorized under NIGP Commodity Code 080. Suppliers must prepare comprehensive response templates downloaded from the project listing, with text field limitations of 2000 characters and a maximum file upload size of 1000 MB. The solicitation includes requirements for acknowledging addenda, submitting an electronic HUB subcontracting plan, and demonstrating compliance with accessibility standards. Respondents must use compatible web browsers (Microsoft Edge, Google Chrome, or Mozilla Firefox) and ensure JavaScript and browser cookies are enabled. Technical support is available through Euna Procurement's support email and help forum for vendors experiencing submission difficulties.

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Other files

File	Type	Posted
3-1. RFP-721-26002 - Custom Athletic Event Credential Badges (11.4.25).pdf	PDF	Nov 4, 2025
2-3. Appendix Three - Electronic HUB Subcontracting Plan - RFP-721-26002.pdf	PDF	Nov 4, 2025
1-2. Appendix Two - Sample UT Business Services Agreement.docx	DOCX document	Nov 4, 2025

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Submission Instructions for Suppliers

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Instructions

Section 4 Technical Proposal Information – Respondent Questionnaire (Q-

01PX)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Supplementary Proposal Materials (Optional)

File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)

Multiple Optional

Section 2 Price Schedule and Supporting Documentation

Multiple Required

Custom Athletic Event Credential Badges BidTable

(BT-26LZ)

BidTable: Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this BidTable.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Appendix One Execution of Offer

File Type: PDF (.pdf) Multiple Required

If Respondent is requesting an exception to any terms or conditions set forth in Appendix Two, they must upload a list of exceptions for review. Please specify the sections and the

.mp4, .mpeg, .wmv, .zip)

Respondent Acknowledgemen t – Appendix Three Electronic

HUB

Subcontracting Plan Submission via B2Gnow

Data Type:

Yes/No N/A Required

Respondent Acknowledgemen t – Compliance with Appendix Four Access by Individuals with Disabilities

Data Type:

Yes/No N/A Required

Appendix Five Electronic and Information Resources Environment Specifications Questionnaire (Q-

78IT)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Appendix Six Security Characteristics and Functionality of Contractor’s Information Resources Questionnaire (Q-

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can

07RW) be downloaded from the project listing on the Bonfire portal.

The Respondent hereby acknowledges receipt of all addenda issued pertaining to the referenced Request for Proposal (RFP).

Data Type:

Yes/No N/A Required

Respondent Company Information Questionnaire (Q-

06EJ)

Questionnaire:

Excel (.xlsx) 1 Required

You will need to fill out the provided Response Template for this Questionnaire.

The Response Template can be downloaded from the project listing on the Bonfire portal.

Commodity Codes

Commodity Set Commodity Code Title Description

NIGP 080

Badges, Awards, Emblems, Name Tags And Plates, Jewelry, Etc.

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

Requested Data:

Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.

Requested Questionnaires:

The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/208921.

Please note that Questionnaires may take a significant amount of time to prepare.

Requested BidTables:

The BidTable Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/208921.

Please note that BidTables may take a significant amount of time to prepare.

2. Upload your submission at:

https://utexas.bonfirehub.com/opportunities/208921 https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot

You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Dec 01, 2025 1:30 PM CST.

The Question period for this opportunity starts Nov 04, 2025 9:00 PM CST. The Question period for this opportunity ends Nov 13, 2025 12:00 PM CST. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Dec 01, 2025 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.

Javascript must be enabled. Browser cookies must be enabled.

Need Help?

University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support

File details come from the government source that posted it. Updated Nov 4, 2025.