Custom Apparel

The City of Pasadena Parks, Recreation, and Community Services Department (PRCS) is seeking competitive bids for custom apparel procurement to outfit staff across various departmental programs. The solicitation covers approximately 1,700 items including performance polo shirts, crew neck shirts, jackets, sweatshirts, beanies, and hats in adult and youth sizing for staff uniforms. Deliverables must include customization with city seals and program logos through embroidery or silk-screening, with sample proofs required for approval of quality, sizing, and color accuracy. The bid requires electronic submission through the city's eProcurement Portal by 2:00 pm on February 14, 2024, with an expected delivery date of March 31, 2024. The initial contract term is three years from execution, with potential for two optional one-year extensions subject to City Manager approval. Pricing must comprehensively include all charges for labor, administration, materials, manufacturing, shipping, handling, and customization, with unit prices to be submitted for both standard and extended sizes.

The solicitation includes several federal and local compliance requirements that may impact bidder eligibility, including HUD Section 3 provisions emphasizing employment opportunities for low- and very low-income persons. Contractors must meet benchmark goals of 25% total labor hours worked by Section 3 workers and 5% by Targeted Section 3 workers, with specific income limits defined for Los Angeles County. Additional mandatory documentation includes Unique Entity Identifier (UEI) from SAM.gov, non-collusion declarations, and workforce utilization forms. While specific budget ranges are not explicitly stated, the comprehensive nature of the 1,700-item procurement suggests a substantial contract value. The city has structured the bid to encourage local economic participation and diverse vendor engagement, with optional reporting on workforce composition and potential local hiring. Potential vendors must be prepared to demonstrate technical capabilities, security protocols, and compliance with various federal and municipal regulatory requirements.