Custodial Supplies and Related Items

Richardson Independent School District (RISD) in Dallas County, Texas, is seeking multiple vendors to provide custodial supplies and related items on an indefinite delivery and indefinite quantity (IDIQ) basis, replacing all previously awarded vendors from expiring bid 24-290 (effective through June 9, 2026). The procurement encompasses 15 product categories with 67 line items including bags, brooms, buckets, cleaning supplies, dispensers, floor products, gloves, mops, pads, paper products, receptacles, soap, tools, and miscellaneous items, with annual quantities ranging from single units to over 9,500 units for high-volume items such as toilet tissue and paper towel rolls. Vendors must submit electronic proposals through the Bonfire platform by April 2, 2026, at 2:00 PM Central Time, with product samples required by 4:00 PM that same day; the contract will be effective June 5, 2026, for one year with two one-year renewal options through June 5, 2029. RISD will evaluate proposals using a Market Basket approach with weighted criteria including pricing (50 points), vendor reputation with K-12 references (5 points), quality of goods or services (25 points), extent of meeting district needs (10 points), and past vendor relationship with the district (10 points). All deliveries must be FOB Destination Freight Prepaid with inside delivery to RISD Operations Center or specified locations, with shipments within seven working days for available goods or four to six weeks for special orders; deliveries are restricted to 7:00 AM to 3:00 PM at designated RISD facilities unless prior approval is obtained. Vendors must provide pricing as a percentage discount from published price lists with firm pricing for one year, maintain comprehensive general liability insurance with minimum limits of $1,000,000 per occurrence, workers' compensation insurance, and automobile liability coverage with combined single limits of $1,000,000 per accident.

There are no identified set-asides for disadvantaged enterprises or other restricted categories in this procurement; however, evaluation criteria include consideration of the vendor's location or employment presence in Texas and impact on historically underutilized business compliance. The previous bid tabulation (bid 24-290) lists awarded vendors including Advanced Blending Inc., Infinity Supply & Service Inc., MANS DISTRIBUTORS INC., PYRAMID SCHOOL PRODUCTS, Rally Inc., Veritiv, and Wedge Supply (Division of Imperial Dade), among others, providing potential reference points for vendor capabilities and performance. The total estimated yearly cost based on the previous award was $464,299.20 across all selected items and vendors; however, RISD makes no guarantee regarding purchase quantities or minimum orders under any resulting agreement, with the district's actual fiscal year 2024-2025 expenditure for custodial supplies at $467,242. All vendors must comply with Texas Education Code Chapter 22A requirements, submit completed W-9 forms, Form 1295 (Disclosure of Interested Parties), Conflict of Interest Questionnaires, Texas certification documents, pre-service affidavits, and minimum insurance certificates naming RISD as additional insured prior to award. For awards exceeding $100,000, results will be presented to the RISD Board of Trustees for consideration at the earliest opportunity following the official opening date; the district reserves the right to reject any proposals, award to single or multiple vendors, and terminate agreements immediately for non-performance or if deemed in the district's best interest.