Custodial Services for Multiple School Sites

Guilford County Schools is requesting proposals for custodial management services across multiple school sites under RFP #6844, with proposals due October 16, 2026 at 11:00 a.m. EST at the GCS Purchasing Department in Greensboro, North Carolina.

Contractors will propose a daily cost per school based on square footage and custodial duties, plus separate summer cleaning costs, calculated as (Price Per Day × 180 School Days) + Summer Cleaning = Total Cost. Services are required Monday through Friday unless otherwise requested and approved by the GCS Point of Contact. The scope includes custodial cleaning and floor care maintenance across multiple GCS facilities; detailed custodial duties for classrooms, restrooms, gymnasiums, offices, cafeterias, locker rooms, and other facility types are outlined in five attachments. GCS reserves the option to contract for service expansion to additional sites in the future and may contact the successful contractor to submit bids for those sites.

The initial contract term runs January 1, 2027 through June 30, 2027, with options to renew for up to four consecutive one-year periods. The contractor must provide a 100% performance bond based on the total first-year bid and maintain comprehensive insurance: $1 million commercial general liability, $1 million automobile liability, workers' compensation per North Carolina statutory requirements, $25,000 commercial crime coverage, and $1 million fidelity bond. All employees must undergo criminal background checks covering ten years and all counties and states of prior residence; pre-employment drug testing is mandatory, with random testing available upon GCS request. The contractor is responsible for all equipment, supplies, and materials except floor care chemicals, which GCS provides.

Evaluation criteria weight cost at 50 points, project management and staffing at 20 points, experience and knowledge at 15 points, and references at 15 points. GCS reserves the right to award multiple contractors and negotiate all contract terms. A non-mandatory pre-proposal conference is scheduled for September 25, 2026 at 10:00 a.m. EST at the GCS Administration Building. Site walk-throughs occur between September 28 and October 6, 2026; schedules will be provided at the pre-proposal conference. Written questions are due October 8, 2026 at 11:00 a.m. EST, with answers posted by October 13, 2026 at 2:00 p.m. EST.