Custodial Services for 2 school buildings

Town of Hadley Public Schools in Massachusetts is requesting bids for custodial services at two school buildings—Hopkins Academy and Hadley Elementary School—with bids due October 30, 2026 at 10:00 a.m. and a mandatory walkthrough at Hopkins Academy on October 20. The procurement is open to all qualified janitorial contractors with no stated set-asides or preferences.

The scope covers daily cleaning of bathrooms, gymnasiums, cafeterias, hallways, classrooms, and offices during approximately 186 school and staff service days annually, plus periodic deep-cleaning services during approximately 61 non-school days (summer and vacation periods), including annual floor stripping and waxing, carpet shampooing, window cleaning, and bathroom sanitization. Bidders must also perform weed-trimming around building perimeters and athletic field fences every two weeks. Hopkins Academy is 61,650 square feet (primarily hard flooring with select carpet areas) with cleaning windows from 2:30 p.m. to 10:00 p.m.; Hadley Elementary School is 62,084 square feet (approximately 50 percent hard flooring and 50 percent carpet) with cleaning windows from 3:30 p.m. to 9:30 p.m. The District currently employs custodians in-house (Hopkins Academy: two full-time staff; Elementary School: two full-time and one part-time staff) and will supply all consumables including paper products, chemicals, and hand sanitizer. Bidders must provide three references for comparable school or institutional contracts within the past five years, maintain appropriate insurance, and comply with Massachusetts CORI background-check requirements.

The contract begins November 15, 2026, with Year 1 prorated to the actual start date and calendar, followed by two full-year terms. Pricing must be firm for at least 90 days post-submission and must include all labor, supervision, equipment, materials, overhead, and insurance. The District may award facilities together or separately and reserves the right to terminate after Year 1 or Year 2 with sixty days' written notice. Bids are submitted electronically to cdesjardins@hadleyschools.org. Questions due date is not specified in the source.