Custodial Equipment RFP CE 04-26

Madison County School System, located in Danielsville, Georgia, is issuing Request for Proposals (RFP CE 04-26) for the procurement of custodial equipment to support district operations across eight school locations. The solicitation encompasses a comprehensive range of cleaning and maintenance equipment, including walk-behind and rider floor scrubbers, restroom cleaners, backpack vacuums, carpet extractors, wet/dry vacuums, buffers, an autonomous scrubber system with workstation, and gas-powered blowers, with quantities ranging from one to 27 units depending on equipment type. All equipment must be new and unused with standard manufacturer warranties included in the pricing. Vendors must submit sealed proposals in triplicate by the deadline of Monday, June 1, 2026 at 10:00 AM to Amanda Wommack, Assistant Superintendent, at 800 Madison Street, Danielsville, GA 30633, with all costs including delivery, uncrating, and assembly to specified locations. The evaluation will be weighted heavily toward non-cost factors at 85 percent, including contractor qualifications (20 percent), firm history and overview (15 percent), relevant experience with K-12 public schools in Georgia within the past five years (20 percent), financial responsibility (15 percent), and references (15 percent), with equipment cost comprising the remaining 15 percent of the evaluation score. Equipment delivery is anticipated for late July or early August 2026, and the contract term extends from the award date until successful delivery of all equipment, with pricing remaining firm for 12 months from award and potential annual renewals up to four times if mutually agreeable. Questions regarding the RFP must be submitted by Friday, May 8, 2026 at 12:00 PM, with responses posted in an addendum on the Madison County School System website.

Vendors responding to this solicitation must demonstrate proof of insurance including general liability coverage of $500,000 per occurrence and workers' compensation coverage, and must comply with Georgia's E-Verify requirements under O.C.G.A. 13-10-91. The RFP documentation does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or specific restrictions on organizational types eligible to respond. Madison County School System is tax-exempt and will not pay federal excise tax or state and local sales taxes, which vendors must account for in their pricing submissions. Vendors are required to provide a single point of contact for contract accountability and must submit all pricing on the provided bid form. No award value or budget range is specified in the available solicitation materials, though the cost evaluation component represents 15 percent of the total scoring methodology, suggesting cost competitiveness will be a secondary consideration compared to qualifications and experience.