Custodial Equipment Madison County School Sys.pdf

Page | 1 Custodial Equipment RFP Madison County School System

MADISON COUNTY SCHOOL SYSTEM

Request for Proposals

CUSTODIAL EQUIPMENT

RFP CE 04-26

DANIELSVILLE, GEORGIA

OWNER

MADISON COUNTY BOARD OF EDUCATION

800 MADISON STREET

DANIELSVILLE, GEORGIA

To: All Proposers

The Madison County School System would like you to supply us with a Proposal for Custodial Equipment. Pricing shall remain firm until job completion. The Madison County School System is tax exempt.

The RFP Closing date and time is Monday, June 1, 2026 at 10:00 AM.

Responses to this Request for Proposal must be in a sealed envelope and mut be marked with your company name, RFP name and number. Please allow time for delivery. Mailed or hand delivered proposals will be accepted. Proposals received after the closing date and time will not be considered. For mailing purposes, please address to:

Amanda Wommack, Assistant Superintendent

Custodial Equipment

RFP CE 04-26

800 Madison Street Danielsville, GA, 30633

Bids and proposals must be submitted in accordance with the requirements outlined in the Request for Proposal published on the Madison County School System website and on the Georgia State Procurement Registry

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I.

GENERAL TERMS AND CONDITIONS

1.0 PREPARATION OF PROPOSALS

1.1 Proposals must be on Forms furnished with this Request for Proposal. They must be submitted in a sealed envelope marked with your company name, and “Custodial Equipment RFP CE 04-26” clearly marked on the outside of the envelope.

1.2 Vendors are instructed to carefully read all terms, conditions and specifications as set forth in the Request for Proposal. Proposal forms must be completed in their entirety. Responses must be either typed or written in ink. Any correction made on the proposal form (white our or strike through) must be initialed by an authorized representative of the company submitting the RFP or the proposal may be rejected by Madison County School System (MCSS). Each vendor is required to furnish all information requested in the Request for Proposal.

1.3 Each vendor is responsible for having knowledge and understanding of any applicable State of Georgia Code and MCSS regulations for policies pertaining to MCSS procurement.

1.4 MCSS Purchasing Regulations are herby acknowledged, understood and agreed toby both parties and are herby fully incorporated into the RFP and Proposal Contract.

1.5 Conditional RFP’s- Proposals that in any way qualify or vary the terms and conditions and specifications of this RFP may be considered non-responsive and disqualified from consideration of award.

2.0 COMMUNICATION WITH MCSS STAFF

2.1 All communications concerning this RFP must be submitted in writing via email to Amanda Wommack, Assistant Superintendent for Business Operations, awommack@madision.k12.ga.us The subject line should state “Custodial Equipment RFP CE 04-26”. All questions and answers will be posted on the website in an addendum under the RFP posting for all vendors to see.

Deadline for questions is Friday, May 8, 2026 by 12:00 pm. Vendors are encouraged to check the website (https://www.madison.k12.ga.us/page/bidsproposal) to review the questions and answers found in the addendum. Email is the method of communication.

2.2 From the issue date of this Proposal until the completion of the selection process and the award notification is announced, vendors are not allowed to communicate with the school system mailto:awommack@madision.k12.ga.us https://www.madison.k12.ga.us/page/bidsproposal

Page | 3 Custodial Equipment RFP Madison County School System employees and/or contracted agents related to this RFP for any reason except as authorized by Amanda Wommack, Assistant Superintendent. Violation of this provision may result in rejection of the vendor’s response.

2.3 It is the Vendor’s responsibility to check the MCSS website for any addenda, responses to the vendor questions, or other communications, which may be necessary during the solicitation period.

3.0 SUBMISSIONS OF PROPOSALS

3.1 Three (3) Duplicate original copies must be received at the Madison County School System, Amanda Wommack, Assistant Superintendent, 800 Madison Street, Danielsville, Georgia 30633, no later than the date and time (determined by the date/time stamp of MCSS) set forth in the Request for Proposal.

3.2 Responses are due by mail or hand delivery no later than the date and time (determined by the date/time stamp of MCSS) set forth in this Request for Proposal.

3.3 Any proposals received after the designated time will be deemed late and will not be considered by MCSS. Telephone or fax quotations in lieu of RFP Form will not be accepted.

MCSS cannot be responsible for lateness or receipt due to deliver delays.

3.4 Verify your quotation before submission as it cannot be withdrawn, corrected, or altered after submission. A responsible officer or employee must sign and all obligations assumed by such signature must be fulfilled.

4.0 SPECIFICATIONS

4.1 Any deviation from the specifications must be clearly identified in a letter accompanying the RFP. The furnishing of cuts, catalogs, or printed descriptions will not relieve the vendor of this requirement. MCSS shall determine in its sole discretion whether substitutions or modifications of the requested specifications are comparable to those contained within the Request of Proposal. If MCSS determines that the modifications or deviations from the specifications are not in compliance, the offer may be rejected.

4.2 A vendor’s failure to deliver any items/services according to specifications set forth in their RFP may result in cancellation of the purchase and permanent removal from the vendor’s list.

If any items do not meet these specifications, the items will be picked up at vendor’s expense and removed from MCSS property at the sole cost of the vendor.

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4.3 For Goods: Unless specified otherwise, manufactures listed, in the Invitation to Bid is to establish the general quality required. Items of other manufacturers of equal or better specifications may be considered. The MCSS will be the sole determiner as to whether the substituted item is approved as an alternative.

4.4 All products and materials furnished must comply with all applicable federal, state, and local laws, codes, and regulations.

5.0 PRICES QUOTED

5.1 Unless specified otherwise, prices must remain firm for a period of one year from the award date unless specified otherwise in the Special Terms and Conditions. Madison County School System reserves the option to renew the RFP annually if agreeable to both the successful vendor and the Madison County School System. RFP may be renewed up to four times annually.

5.2 Quantities/amounts shown on the Request for Proposals are estimates. Vendors are advised the actual number purchased/required may vary from those on the proposal, depending upon the needs of the MCSS and the availability of funds. In the event of unforeseen circumstances that may led to school closures with a shift of virtual learning from some extended period of time, MCSS may elect to suspend some or all services until in person learning resumes.

5.3 Proposals that contain minimum order amounts will not be accepted unless called for in the Special Terms and Conditions.

5.4 Pricing must be submitted on Proposal Form as requested without conditions unless called for in Special Terms and Conditions.

6.0 SAMPLES

6.1 When required, samples must be furnished at the vendor’s expense.

6.2 Samples not used or destroyed in testing will be returned to the vendor at vendor’s request and at vendor’s expense. If vendor does not arrange for pick-up of samples as defined in Special Terms & conditions, samples will become the property of MCSS.

7.0 AWARDS

7.1 MCSS reserves the right to accept or reject any part of a submitted proposal (in whole or in part), to accept the entire proposal from one vendor, to accept portions of the proposal from several vendors, or to reject any and/or all proposals submitted or waive any minor irregularity.

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7.2 MCSS reserves the right to award by line item, to more than one vendor, and/or to award by group or any combination thereof.

7.3 Award will be made to the responsive and responsible vendor based on availability, past vendor experience, references, price, and compliance with the proposal specifications and requirements as outlined in the evaluation criteria included in this solicitation. Award of proposal will be made in the best interest of MCSS.

7.4 A determination of competitive range may be made after initial submission of proposal and after any additional revisions. Offerors not in the competitive range of being selected for award shall be eliminated from further discussion.

7.5 During the evaluation phase, discussions may be conducted with Offerors who submit proposals determined to reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure full understanding of and responsiveness to the solicitation requirements. Offerors will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. MCSS may permit revisions after submission and prior to award, for the purpose of obtaining best and final offers. In all events, MCSS reserves the right to re-solicit the item(s) involved.

7.6 Purchase by MCSS are not subject to Federal Excise Tax or State and Local Sales Tax. No taxes should be included in this RFP.

8.0 CONTRACT

8.1 THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE VENDOR

AND RETURNED WITH THIS PROPOSAL IN ITS ENTIRETY.

8.2 It is understood and expressly agreed that, upon proper acceptance of any or all items by MCSS, a contract shall hereby be created.

8.3 Failure to observe any of the general or special terms of this contract may constitute for rejection of award and removal from bidders list.

8.4 Unless otherwise stated in the Special Terms and Conditions, MCSS requires that all prices quoted will be firm for 12 months from award of contract.

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8.5 By signing of contract, vendor confirms responsibility as an authorized agent to sell, distribute all products and services as proposed. In addition, vendor confirms ability and responsibility to provide all manufacturer warranties for the items proposed. This includes additional warranty items that may be included in Special Terms and Conditions.

8.6 Authority- Each party warrants that such party has full power and authority to enter into and perform this contract. The person signing on behalf of each party represents that person as duly authorized to enter into this contract on behalf of such party.

8.7 Choice of Law and Venue- The Laws of the State of Georgia shall govern this contract in all respects. Any lawsuit or other action based on claims arising from this contract shall be brought in a court or other forum of competent jurisdiction in Madison County, Georgia.

8.8 Entirety of Contract- All documents submitted in response to the RFP, including any attachments and appendices are incorporated in to the contract between the parties and supersedes all prior oral and written agreements and understandings between the parties with respect to the subject matter hereof, If any language of the RFP Response by the Vendor conflicts with the language of the RFP, the language of the RFP shall govern and control for all purpose, unless consented and agreed to by MCSS in writing.

8.9 MCSS reserves the right to review and accept or deny requests for price changes due to extenuating circumstances in the economy, market place, or acts of God. This option will only be exercised if it is deemed in the best interest of MCSS.

9.0 SHIPPING

9.1 All prices are to include delivery of goods to the locations(s) specified Exhibit A. Vendor is to receive deliveries, uncrate, and assemble equipment upon delivery to specified locations.

9.2 In the event of damage, shortage, or other loss resulting from shipment to any MCSS facility by common carrier, any claim for such damage, shortage, or other loss shall be a matter between vendor and the carrier.

9.3 MCSS reserves the right to cancel the purchase of the bid items/services and/or any other pending purchase orders to the same vendor and/or permanently remove the vendor from the vendor list if the items/services have not been delivered/completed by the specified delivery date and no written extension of such delivery date has been granted by MCSS.

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10.0 INVOICING

10.1 Payment will be made by the MCSS after final delivery and acceptance of all items/services. However, final acceptance will not be made until after inspection and approval by the MCSS authorized representative.

10.2 All accounts are paid on a current basis. Best effort will be made by MCSS to take any discounts offered; however, cash discounts will not factor into price consideration for award of contract. Time will be computed from delivery date of MCSS signature) at destination or from the date a correct invoice is received, if later than the date of delivery.

10.3 Invoicing Procedure- Invoices must be original. Copies or facsimiles are not acceptable.

Invoices must not be altered in any way from the original by handwriting or by machine. Invoices will be paid within 30 days of receipt of invoice and within 30 days of notification of receipt of goods or services by receipt. Computer-produced invoices are preferred. Invoices must contain the company name, the remit to address, and MCSS purchase order number.

11.0 ASSIGNMENT, DELEGATION, OR SUBCONTRACT

11.1 Except as may be specifically permitted by the RFP, Vendor shall not delegate, subcontract, assign, or otherwise permit anyone other than the Vendor personnel to perform any of the work required under this Contract, or assign any of its rights or obligations hereunder, without the written consent of MCSS, which consent may be withheld at its sole discretion.

12.0 INDEMNIFICATION

12.1 The successful Vendor shall be liable for any injury, damage, or loss occasioned by negligence of the successful Vendor, its agents, or any other person the successful Vendor has designated to visit MCSS property and shall indemnify and hold harmless the Board, its officers, employees, agents, volunteers from any liability arising in the performance of this contract.

Vendor’s obligation under this section shall not extend to any liability caused by the sole negligence of MCSS, or its employees.

13.0 TERMINATION

13.1 Termination- If MCSS or the successful vendor(s) wish to cancel this contract, written notice thirty (30) days in advance will be required of either party. In addition, either party may terminate the contract in the event the other party breaches any of its duties and obligations under this contract and fails to cure such breach within thirty (30) days after receiving notice specifying the breach. MCSS reserves the right to terminate without warning in the event of critical and/or material breach of contract.

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14.0 ADDENDUM

14.1 Addendum(s) issued in writing during the time of solicitation will be incorporated in the subsequent contract. Vendor is responsible for checking the webpage frequently during solicitation period for any potential addendums.

15.0 SPECIAL TERMS AND CONDITIONS

Should the General Terms and Conditions be in conflict with the attached Special Terms and Conditions, the Special Terms and Conditions will control.

II.

SPECIAL TERMS AND CONDITIONS

1.0 PURPOSE AND OBJECTIVE

The purpose of this solicitation is to award or contract for the purchase and delivery of custodial equipment as specified in accordance of this proposal. Price will not be the sole determinant of award as MCSS will consider non-cost elements to include qualifications, experience, past performance, references, lead times, and methodologies.

2.0 BASIC RFP AND CONTRACT GUIDELINES AND REQUIREMENTS

2.1 Evaluation- Award will be made based upon the evaluation criteria published in this RFP.

It is also known that MCSS may use knowledge of prior experience and/or information from any corresponding meeting with specific vendors pre-proposal or during the evaluation as it relates to the published evaluation criteria to include delivery timelines.

2.2 Award Period- Awarded contract will be valid from award date until successful delivery of all equipment. Due to potential long lead times, MCSS anticipates ordering all equipment in June or early July for all equipment to be delivered in late July or early August. Preference may be shown to vendors capable of accommodating delivery schedule.

2.3 O.C.G.A 13-10-91- Contractor must comply with all relevant codes pertaining to O.C.G.A 13- 10-91 including the submission of Contractor Affidavit as included in this solicitation.

2.4 Clarification- MCSS may seek written clarification at any point during the evaluation process. Vendor is responsible to provide information to the best of their ability within the format and time parameters provided by evaluation committee.

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2.5 Best and Final Offer (BAFO)- MCSS may request a best and final offer from finalist if applicable.

2.6 Terms and Conditions- MCSS expects the terms and conditions of this RFP, and all MCSS related documents, to be the prevailing contract terms. If you request separate contract documentation to be incorporated into this contract, please provide with your initial submission.

However, please know that any document that materially alters the terms and conditions of this agreement or placed undue burden on MCSS may be deemed non-responsive and removed from consideration. Agreement to MCSS terms and conditions may be a primary factor in award selection; thus, any contract language that you request MUST be provided with the initial response, as it will not be possible to supplement contract language later.

2.7 Insurance- Proof of insurance must be submitted with proposal response and at any point during the life of the contract.

Hazards- Compliant with 12.0 General Terms and Conditions Workman’s Compensation- In accordance with Georgia Code Other Insurance- The contractor shall obtain and maintain at his expense, insurance with minimum limits as prescribed below and shall protect the Contractor and Owner from any claims for property damage or bodily injury including death, which may arise from the execution of this contract. The Contractor shall furnish to MCSS the Owner Certificates, policies and cancellation endorsements as shown below.

Contractor’s General Liability Insurance:

Split Limits of Liability:

Bodily Injury: Limits of $500,000 for each occurrence and $500,000 for the aggregate, Property Damage: Limits of $300,000 for each occurrence and $500,000 for the aggregate of operations Or If Combined Single Limit of Liability:

Bodily Injury and Property Damage Combined:

$500,000 each occurrence; $1,000,000 aggregate Cancellation Endorsement- These insurance coverage shall not be canceled until at lest 30days prior to written notice has been given to the Owner Disposition- Certificate from insurance company confirming specified coverage must be sent to the Owner prior to commencement of work. (Two copies) Contractor’s Public and Automobile Insurance Split Limits of Liability:

Bodily Injury: Limits of $250,000 for each person and $500,000 each occurrence

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Property Damage: Limits of $1,000 for each occurrence Or If Combined Single Limit of Liability:

Bodily Injury and Property Damage Combined: $500,000 each occurrence Cancellation Endorsement- These insurance coverage shall not be canceled until at lest 30-days prior to written notice has been given to the Owner Disposition- Certification- from insurance company confirming specified coverage must be sent to the Owner prior to commencement of work. (Two copies) Acceptability of Insurance Companies- Insurance only written by a company licensed by the state Insurance Commissioner to do business in the State of Georgia at the time of the policy issuance will be acceptable.

3.0 QUALIFICATIONS, SPECIFICATIONS, AND SCOPE OF WORK

This section stipulates the elements of the RFP under evaluation. Please remember that your solution will be evaluated for content, thoroughness, and clarity of response to all criteria requested in this proposal. Respond precisely and concisely to each and all specific questions and/or topics by providing the requested information on separate pages, clearly labeled in your response.

3.1 Contractor Qualifications

3.1.1 In addition to the information requested below, Vendor must submit the document entitled “Contractor Questionnaire”. Information included in this document will be evaluated and utilized in award considerations. (20%)-Tab and label with response

3.1.2 Firm History and Overview (15%)- Tab and label with response

(a) Basic Company Information including company ownership

(b) Firm Name, Address, Phone, Key email addresses with corresponding names

(c) Primary Contact Name and Contact Information

(d) Number of Years Custodial Equipment

3.1.3 Relevant Experience (20%) -Tab and label with response

(a) Describe experience with similar projects preferably for K12 public schools within the past five (5) years in Georgia.

(b) Provide the names and experience of project leaders

3.1.4 Financial Responsibility (15%) - Tab and label with response

(a) Provide at least two (2) financial references

(b) Provide an explanation of your firm, or any predecessor firm, has ever filed for bankruptcy

(c) Provide an explanation if your firm has any judgements, claims, legal proceeding or law suits pending or outstanding against your company and/or any of its officers.

3.1.5 References (15%) - Tab and label with response

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Provide the following information of organizations/governments similar to MCSS that you have performed similar services within the past five years.

(a) Customer name and contact name, address, telephone number and email.

(b) Scope of project

(c) Cost of project

(d) End result and subsequent disposition

3.1.6 Cost of Equipment (15%) - Must be on the Bid Form provided- Tab and label with response

3.1.7 Single Point of Contact- Tab and label with response

Please identify and detail qualifications of the Single Point of Contact from your company for this contract. While MCSS may interact with multiple layers of staff, contractor must provide one point of accountability for all material aspects of the contract include installation, service, etc.

4.0 CONTRACT DETAILS/REQUIRMENTS

4.3 Make and Models- MCSS will only accept the exact make and models listed on the bid

Form (if indicated). MCSS will not consider alternatives at this time.

4.4 Awards- MCSS may elect to award by line item, by groups, or in lump sum based on the overall best interest to MCSS. Vendors are not required to bid all equipment. Pricing shall include all charges for Vendor to receive deliveries at locations, uncrate equipment, and assemble.

4.5 Delivery- The equipment listed on the attached bid form will be delivered to various locations (See Exhibit A). The single point of contact for the awarded vendor will be responsible for coordinating dates and times with MCSS personnel. It will be our intent to purchase in June or July for July or August delivery.

4.6 If the awarded brand/model is discontinued during the award period, the awarded vendor may offer a replacement item for MCSS to review. The replacement brand/model must meet or exceed minimum specifications listed in bide document and must be offered at pricing that aligns with the previously awarded product. Replacement units must be made available to MCSS for review and approved prior to the end of life of the awarded model. MCSS reserves the right to accept or reject the replacement item.

4.7 All equipment must be new and unused. The use of refurbished equipment and/or accessories is strictly prohibited.

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4.8 For any equipment found to be DOA (Defective on Arrival), awarded vendor shall expedite a replacement unit at no cost to MCSS. The standard manufacturer’s warranty shall not be used to replace a DOA unit.

4.9 Pricing shall include any standard manufacturer’s warranty. Vendor shall provide warranty information with bid. Pricing must come from an authorized distributor of the equipment listed. MCSS will not purchase equipment secondary channels or equipment from returns etc.

4.10 The time of delivery of products and willingness to meet certain schedules may be a consideration for this proposal. Vendors must state all delivery times in the bid form provided and shall adhere to those times if awarded. Awarded Vendor must receive deliveries at all locations, uncrate equipment, and assemble.

4.11 Cost/Proposal Form- All contract pricing shall be submitted on the proposal form that is provided as a separate attachment. All pricing provided on the bid form shall include everything needed to complete the project as requested. MCSS will not authorize additional service fees for fuel surcharges during the contract period. All pricing submitted shall remain firm until job completion. All pricing shall remain firm until job completion.

5.0 PROPOSAL EVALUATION

5.1 Organization and Completeness of Proposal

Proposal must provide straightforward, concise proof of offeror’s capabilities to satisfy RFP requirements. For ease of review, responses must be organized in the exact same order as the RFP requirements. For ease of review, responses must be organized in the exact same order as the RFP or as stipulated in the RFP. Each section should be labeled and any additional documents provided by the vendor must reference the appropriate section of the RFP. All requested information must be included and all forms completed in entirety. (All spaces must be completed on all requested documentation.) Any proposals that do not include all required information may be considered non-responsive and disqualified.

5.2 Evaluation Procedures- Review of Proposals

A committee will evaluate the proposal responses based on qualifications mentioned in this RFP in Section 3.0 Qualifications, Specifications, and Scope of Work (3.1.1 through 3.1.7).

Cost will not be the sole determining factor in the award. Each proposal will be reviewed for completeness to ensure that all mandatory requirements are addressed satisfactorily.

The committee will determine any areas requiring additional clarification/information and

Page | 13 Custodial Equipment RFP Madison County School System request this information from the responding vendor. The committee will evaluate the quality and completeness of each response as it addresses each requirement of the RFP.

All non-cost related areas of the response are evaluated during this phase.

The selection of award vendor will be based on the review of several key elements in the proposals submitted. Final score will be the sum of non-cost elements as specified and cost.

6.0 DOCUMENTS REQUIRED FOR AWARD CONSIDERATION

6.1 RFP CE 04-26 Documents with all requested information

(a) Contractor Questionnaire (on form provided with RFP)

(b) Firm History and Overview

(c) Relevant Experience

(d) Financial Responsibility

(e) References

(f) Single Point of Contact

(g) Bid Form (on form provided with RFP)

(h) Contractor Affidavit (OCGA 13-10-91) (on form provided with RFP)

(i) RFP CE 04-26 Contract Agreement (on form provided with RFP)

7.0 EXHIBIT(S)

7.1 Exhibit A- List of MCSS Locations for Equipment Delivery/Uncrate/Assemble

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EXHIBIT A

Madison County School System Locations for Equipment Delivery/Uncrate/Assemble

Madison County Early Learning Center, Board of Education, Colt Academy 800 Madison Street Danielsville, GA 30633

Colbert Elementary School) 255 Colbert School Rd.

Colbert, GA 30628

Comer Elementary School 565 Gholston St.

Comer, GA 30629

Danielsville Elementary School 900 Madison Street Danielsville, GA 30633

Hull Sanford Elementary School 9193 Fortson Store Rd.

Hull, GA 30646

Ila Elementary School 150 Sewell Mill Rd.

Ila, GA 30647

Madison County Middle School 3215 Highway 172 Comer, GA 30629

Madison County High School 600 Madison St.

Danielsville, GA 30633

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Contractor Questionnaire

(Questionnaire information will be utilized in the evaluation of this Bid. Vendors must include all information requested.

Failure to do so will reflect negatively in evaluation and may result in your submission being deemed “non-responsive” and eliminated from consideration.)

(1) Company Name:___________________________________________________________________

(2) Years in Custodial Equipment Sales:__________________________________________________

(3) Number of Permanent Employees:____________________________________________________

(4) Number of Employees Assigned to MCSS for this Contract:_______________________________

(5) Where is the location of your nearest service area facility? Please provide location and number of miles from Danielsville, Georgia:______________________________________________________

(6) Has your company ever failed to comply with any contract awarded? If yes, please explain why:_________________________________________________________________________________

(7) Has your company ever lost a contract to any government entity based on poor performance or breach of contract? If yes, please explain why:_________________________________________________________________________________

(8) Is your company currently suspended or debarred from any government entity? If yes, explain why:_________________________________________________________________________________

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Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Madison County School District has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number (4-6 Digits, no letters)

Date of Authorization (E-Verify authorization)

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ______, ___, 202__ in _____(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________,20__.

NOTARY PUBLIC

My Commission Expires:

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Madison County School System Bid Form RFP CE 04-26 (Link to Bid Form)

Item/Description Quantity Unit of

Measure Unit Cost Extended Cost

Lead Time ARO (After Receipt of

Order)

Tennant 20" Walk Behind Scrubber T300e AGM Battery

Off Board Charger 9 Each $ - $ -

Tennant 26" Rider Scrubber T7 Micro-Rider Floor

ScrubberW/220H AGM Battery Off-Board Charger 2 Each $ - $ -

Kaivac Restroom Cleaner 17 gal 10 Each $ - $ -

Super Coach Pro 6 Backpack Vacuum Hep #1-7308 Xover

Tool Kit 27 Each $ - $ - Liberator Extractor Vac Carpet

Cleaner 8 Each $ - $ - Wet/Dry Vacuum Machine with 24" front mount squeegee 18 Gal 8 Each $ - $ -

Low Speed Buffer 20" 8 Each $ - $ -

Hi Speed Buffer 20" 1500 RPM 8 Each $ - $ -

L50 Autonomous Scrubber 2 Each $ - $ -

CWS-01 Workstation for L50 2 Each $ - $ - Include Mapping and Training for L50- Autonomous Scrubber and CWS-01 Workstation for L50 2 Each $ - $ -

Gas Powered Blower 8 Each $ - $ -

Notes:

MCSS RFP CE 04-26 Bid Form

TOTAL

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THE CONTRACT AGREEMENT MUST BE COMPLETED BY THE OFFEROR AND

RETURNED WITH THE PROPOSAL PACKAGE.

Madison County School System

RFP CE 04-26 CONTRACT AGREEMENT

We have carefully examined and fully understand the General and Special Terms and Conditions and related documents in providing Custodial Equipment to the Madison County School system and do agree to all terms and conditions by so signing this document.

Withdrawals, cancellations, etc., will not be accepted unless the Assistant Superintendent gives authorization. In the event vendors fail to comply, they may be removed from the vendor’s list.

Company Name Representative’s Signature (Must be signed in ink)

Address Representative’s Name (Please type or print)

City, State, and Zip Code E-Mail Address

Date Telephone Number and Extension

PLEASE INDICATE YOUR LEAD TIME UPON RECEIPT OF PURCHASE ORDER:

Signing the Contract Agreement affirms that the original RFP document has not been altered in any way.

Upon Notice of Award, this page will become the prevailing Contract Agreement between your organization and Madison County School System.