Custodial Equipment Repairs

Northside Independent School District (NISD) in San Antonio, Texas is seeking qualified vendors to provide comprehensive custodial equipment repairs through Invitation for Bid #2025-121. The procurement seeks vendors capable of repairing various custodial equipment including carpet extractors, walk-behind scrubbers, paint strippers, sweepers, chair trucks, electrostatic sprayers, and hand-held tools. The bid requires vendors to offer discounts from published catalog prices, provide an online catalog, and submit detailed pricing information encompassing evaluation charges, hourly labor rates, pick-up and delivery costs, and truck/travel charges. Proposals are due electronically through the Bonfire Portal on Wednesday, October 8, 2025 at 11:00 AM (CT), with the contract term set for one year and options to renew for two additional one-year periods. Evaluation criteria will include pricing, turn-around time for repairs, service offerings, and other factors a private business would consider, with multiple vendors potentially being selected based on these parameters. Vendors must demonstrate responsibility by providing references and completing various certification forms addressing Texas state regulations on antitrust, conflict of interest, and business practices.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The solicitation applies to all vendors capable of meeting the technical specifications and service requirements. No incumbent vendors are specifically identified, though the document notes this contract replaces IFB 2022-185 "Custodial & Maintenance Equipment Repairs" which expires on 11/30/2025. While no specific budget range is provided, the district emphasizes that all purchases will be contingent upon available funds and that no minimum volume of work is guaranteed. Vendors will be expected to apply their proposed discount to the total amount of each purchase, suggesting flexibility in potential contract value. The district reserves the right to select vendors based on comprehensive evaluation of their capabilities, pricing structure, and overall responsiveness to the solicitation requirements.