Custodial Dispensers

Parkway School District in Missouri is seeking bids from qualified distributors to supply custodial dispensers through a blanket purchase order agreement for as-needed procurement. The solicitation specifically targets toilet paper and paper towel dispensers, with an initial contract term of twelve months. Bidders must submit comprehensive proposals through the Parkway School District Bonfire Portal, with the bid closing date and time set for January 21, 2026, at 3:00 PM CST. All bids must include company letterhead quotes, signed W-9 forms, vendor signature pages, E-Verify completion documentation, a minimum of three references, specification sheets and manuals, affidavits of non-collusion, and completed pricing sheets. The District will evaluate bids based on the "lowest and best" proposal, considering factors such as specification compliance, vendor ability to supply required items, inventory maintenance commitment, prior experience, and company financial strength. Key submission deadlines include a question submission deadline of January 14, 2026, and an intent to bid deadline of January 21, 2026, at 2:30 PM CST, with vendors expected to be notified of the award by January 28, 2026.

The procurement opportunity requires strict compliance with several key regulations, including mandatory participation in the Federal Work Authorization Program for all employees working on contracted services. Vendors must be enrolled in the E-Verify program and provide documentation confirming their enrollment status. All equipment must be new, with used, reconditioned, or demonstrator equipment explicitly prohibited. The District estimates spending approximately $10,000 over the twelve-month contract period, though no minimum purchase quantities are guaranteed. Deliveries must be made to the Parkway Warehouse Monday through Friday between 7:00 AM and 2:00 PM, excluding holidays and weather closure days. Pricing must be submitted on an F.O.B. destination basis, with all quotes inclusive of handling, freight, assembly, setup, warranty, and other charges. Vendors must provide standard manufacturer's warranties and have the option to submit multi-year proposals. The District retains the right to award the bid based on what it determines best serves its interests, with the flexibility to award portions of the contract to different vendors or reject all bids entirely.