Custodial Cleaning & Green Cleaning Supplies (COOPERATIVE)

The Orange-Ulster Board of Cooperative Educational Services (BOCES) is seeking bids for a comprehensive custodial cleaning and green cleaning supplies contract through RFB-COOP-14-2025. The procurement covers an extensive range of cleaning products including floor concentrates, liquid soaps, disinfectant cleaners, multi-purpose cleaners, odor eliminators, powdered cleansers, bathroom cleaners, non-ammoniated glass cleaners, and green-certified cleaning solutions for 18 eligible school districts in Orange County, New York. The bid opportunity is structured as a cooperative purchasing contract, allowing multiple school districts to leverage bulk pricing and standardized product specifications. The bid is scheduled to be opened on November 26, 2024, at 2:00 PM, with the initial contract term running from February 9, 2025, for one year and potential renewals for up to three additional one-year periods. Evaluation criteria will focus on vendor reliability, product quality, conformity to specifications, and responsiveness, with awards going to the lowest responsive and responsible bidder. Bidders are required to submit two copies of their bid, provide samples of bid items, and offer inside delivery within 30 days of order receipt.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with various certifications, including Iran Divestment Act compliance, non-collusive bidding certification, and sexual harassment prevention policy. The contract allows for multiple vendor awards across different product categories, with vendors like GOJO, Pro-Link, Spartan, Enviro-Solutions, Genesis, Johnson, Ultra Chem, and Buckeye represented in the bid response documentation. While no minimum or maximum purchase quantities are guaranteed, the cooperative approach suggests significant potential volume across the 18 participating school districts. The bid emphasizes green and environmentally certified cleaning products, with many items featuring Green Seal certification or environmental choice program credentials. Detailed product specifications include technical requirements such as pH levels, dilution rates, active ingredients, and performance characteristics like bacterial kill rates and surface compatibility. Although specific total contract value is not explicitly stated, the comprehensive nature of the procurement and the number of participating districts indicate a potentially substantial contract opportunity.