Curricular Paper

Eastern Suffolk BOCES (ESBOCES) is soliciting bids for a comprehensive curricular paper procurement contract through Bid #2024-003-1214, targeting educational institutions in Suffolk County, New York. The procurement seeks to establish a contract with qualified vendors to supply an extensive range of paper products, including construction paper, drawing paper, tissue paper, graph paper, and specialty papers in various sizes, weights, and colors. The initial contract term is set for one year, from March 1, 2024, through February 28, 2025, with potential extensions for four additional one-year renewal terms. Bids are due on December 14, 2023, at 11:00 a.m. at the ESBOCES Purchasing Office in Patchogue, New York. The bid covers over 650 line items of paper products for ESBOCES, Western Suffolk BOCES, and multiple participating school districts and municipalities, with vendors required to provide detailed usage reports and adhere to specific pricing and delivery guidelines.

The procurement does not explicitly specify set-aside designations for disadvantaged enterprises or minority-owned businesses. The cooperative bidding program allows multiple participants to leverage collective purchasing power, with pricing subject to potential adjustments based on the Consumer Price Index (CPI-U), not exceeding 2% if CPI is under 5% or up to 4% if CPI is 5% or higher. While specific budget ranges are not directly stated, the extensive line item list suggests a potentially significant contract value. The bid allows for alternative product submissions, requiring vendors to identify alternates or equals while maintaining the original specification framework. Minimum order requirements are set, with a preference for freight-free purchase orders of $50 or more. Vendors must complete the provided Cost Proposal Form, entering pricing details without modifying the document's structure, and are expected to bid on all items, including those with zero current usage.