Cummins diesel engines, rebuild-exchange, repair & install

The Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid (IFB #F19-022/ZG) for the rebuild-exchange, repair, and installation of Cummins diesel engines for transit buses operated by Palm Tran. The procurement seeks a qualified vendor to provide on-demand services for ISB-280, ISL-280, and ISM-280 Cummins engines installed in Gillig and New Flyer low-floor transit buses across three county facilities: North County Facility in West Palm Beach, South County Facility in Delray Beach, and West County Facility in Belle Glade. Key deliverables include rebuilt engine purchase and installation, damaged core fees, and standard hourly rates for non-warranty repairs, with successful bidders required to begin services within twenty-four hours of receiving a delivery order and deliver rebuilt engines within twenty-one calendar days. All rebuilt engines must include a five-year/300,000-mile warranty on the complete engine and a two-year unlimited mileage warranty on component parts, covering parts, labor, fluids, and towing costs. Pricing must be submitted on a firm, fixed-price basis with separate unit prices for the three service categories, remaining firm for ninety days from bid submission and throughout the initial and renewal terms. The bid submission deadline was May 9, 2019, at 4:00 p.m. Palm Beach County time, with the contract issued for a twelve-month term with an option to renew for four additional twelve-month periods upon mutual written agreement.

The contract is federally funded through the U.S. Department of Transportation Federal Transit Administration under Master Grant Agreement FTA MA (24) and is subject to all applicable federal requirements, including Buy America provisions and a 15% non-mandatory race-neutral Disadvantaged Business Enterprise participation goal. No incumbent contractor was identified for this engagement, and there are no designated set-asides for specific vendor categories. Material pricing for repairs shall be based on the bidder's actual cost plus shipping with no markup exceeding the most favored customer pricing or current market price. Insurance requirements include $1,000,000 Commercial General Liability, $1,000,000 Business Auto Liability, Workers' Compensation per Florida statute, and a Garage Liability Policy with $2,000,000 per occurrence limits. The anticipated contract value is $199,000 over the initial twelve-month period.