CT Scanner for Waukesha County Medical Examiner's Office

Waukesha County, Wisconsin is seeking a comprehensive procurement for a CT scanner and associated equipment for its Medical Examiner's Office through RFP #2025029. The county requires a 128 Slice CT scanner with complete delivery, set-up, calibration, training, and annual maintenance, alongside a Picture Archive Communication System (PACS) and/or Vendor Neutral Archive (VNA) software solution. Key deliverables include secure image storage, remote retrieval capabilities, and import/export functions for medical imaging studies. The RFP's evaluation criteria are weighted as follows: CT Machine Specifications (30%), PACS/VNA Specifications (30%), Cost (25%), and Firm Experience (15%). Critical procurement dates include RFP release on August 7, 2025, final questions due by August 21, 2025, proposal submissions due August 28, 2025 at 2:00 pm CDT, potential vendor interviews during the week of September 15, 2025, and anticipated contract execution in October 2025. The county aims to modernize its medical examiner's technology infrastructure, which currently handles approximately 765 autopsies/external examinations annually, with a strategic goal of attracting qualified forensic pathologists by upgrading facility technology.

There are no specific set-aside designations or restrictions on organizational respondents mentioned in the documentation. The procurement is open to qualified vendors capable of meeting the technical specifications and requirements. While no incumbent vendors are identified, the RFP indicates the Medical Examiner's Office was originally constructed in 1993 and renovated in 2009, with the current renovation specifically preparing space for the new CT scanner. The existing facility is located at 515 W Moreland Blvd. in Waukesha and is undergoing upgrades to cooler storage, autopsy areas, and tissue preparation spaces. The contract requires pricing to remain firm for the first five years, with potential escalation/de-escalation limited to 3% based on the Bureau of Labor Statistics National Employment Cost Index for subsequent one-year periods. Though a specific budget range is not explicitly stated, the comprehensive nature of the procurement—including equipment, software, training, and maintenance—suggests a significant investment in modernizing the county's medical examiner technology infrastructure.