Cross Connection Control Program Management Services

The City of Winter Springs is seeking proposals for Cross-Connection Control Program Management Services through a Request for Proposal (RFP) issued on September 22, 2025, with submissions due by October 15, 2025, at 2:00 p.m. local time. The procurement targets qualified companies to manage the city's cross-connection control program, with the primary objective of ensuring compliance with Florida Department of Environmental Protection (FDEP) Regulation 62-555.360. The selected vendor will be required to complete an initial comprehensive survey and inspection within one year of award and provide program management services for the subsequent five years. Key deliverables include comprehensive cross-connection surveys, backflow test tracking, software and data management, staff training, and program optimization for the city's water system, which serves approximately 39,000 residents and includes 441 non-residential water service connections. The evaluation process will allocate 100 possible points, with 80 points dedicated to experience and 20 points to cost, ensuring a comprehensive assessment of proposer capabilities. Proposers must submit one original, three copies, and one electronic copy of their proposal, accompanied by a proposal bond of 5% of the proposal value.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The procurement appears open to qualified companies with demonstrated technical expertise in cross-connection control program management. The proposed contract anticipates potential scope modifications, with the city and contractor developing a mutually agreed upon revised scope of work. While specific budget ranges are not detailed, the cost proposal worksheet includes line items for initial software setup, annual fees, onsite surveys for residential and non-residential properties, staff training, and ongoing administrative support, with alternative bid items for backflow prevention assembly testing and replacement. The contract may be subject to annual fee adjustments starting October 1 to align with the city's fiscal year. The city will not necessarily select the lowest bidder but will choose the proposal that best meets their requirements based on the comprehensive evaluation criteria. The anticipated contract duration is five years following the initial one-year survey and inspection period, providing a comprehensive long-term management approach for the city's cross-connection control program.