Criminal Justice Information Services (CJIS) Annual Training Symposium

The Florida Department of Law Enforcement (FDLE) has issued a statutorily mandated fifteen business day advertisement for an intended single source procurement to procure event management software services for the Criminal Justice Information Services (CJIS) Annual Training Symposium and related statewide training events in Leon County, Florida. The procurement seeks a five-year zero-dollar rate agreement with an event management platform provider to deliver integrated services including event registration, participant fee collection, onsite event management, and financial tracking and reporting capabilities. The CJIS Annual Training Symposium provides Florida's criminal justice community with training, networking, and information exchange focused on criminal justice initiatives, professionalism, information technology, and forensic science services. The key objective is to maintain a consolidated, single-system platform that eliminates administrative burden while preventing data inconsistency and financial discrepancies that would result from utilizing multiple systems or third-party vendors. The procurement was posted on May 7, 2026, with an information receipt deadline of May 29, 2026, representing the final day for prospective vendors to communicate their ability to supply the requested services. The acquisition was approved by Lucy Saunders, Director of Criminal Justice Information Services, and Julia Lycett, Bureau Chief of General Services, with Angela Githens (850-410-7100, AngelaGithens@fdle.state.fl.us) serving as the primary contact.

This procurement is structured as a single source acquisition with no set-asides or restrictions on organization types, as it is based on the necessity of continuity with the existing integrated platform. The current vendor and incumbent contractor is Cvent, Inc., whose existing event management platform currently meets FDLE's operational requirements and integrates all necessary functions for the agency's needs. The contract is valued at zero dollars to the state, as event-related costs are offset by participant registration fees rather than state fund allocation, making this a self-sustaining procurement model. The single source justification is based on the operational integration and consolidation of functions within the existing Cvent system, which would be difficult or impossible to replicate through alternative vendor solutions without significant risk and increased administrative complexity. No specific evaluation criteria beyond the single source justification have been provided in the procurement documentation, as this is an intended single source purchase subject to Florida Statutes sections 120.57(3) and 287.057(3).