FDLE-SS-2631 Cvent.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: The Floirda Department of Law Enforcement

TITLE: Criminal Justice Information Services (CJIS) Annual Training Symposium Short description of the commodity or service desired: Criminal Justice Information Services (CJIS) Annual Training Symposium provides Florida's criminal justice community with training, networking, and the exchange of information.

CONTACT

Name: Angela Githens Address: 2331 Phillips Road, Tallahassee, FL 32308 Telephone: 850-410-7100 Email: AngelaGithens@fdle.state.fl.us

Internal tracking number, if any: FDLE-SS-2631

Date posted: 05/07/2026 Last day for receipt of information: 05/29/2026

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

80141607 Events management

Quantity or Term (as appropriate):

5 Years

Requestor (division, bureau, office, individual, as appropriate):

Criminal Justice Information Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Florida Statute 943.051 designates FDLE as the state's central criminal justice information repository responsible for the collecting, processint, storing, maintaining, and disseminating of criminal history records.

The Criminal Justice Information Services (CJIS) Annual Training Symposium provides Florida's criminal justice community with training, networking, and the exchange of information on a wide array of criminal justice initiatives from local, state and national partners. Topics include professionalism, information technology, and forensic science services. Each attendee

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

must afford a registration fee to participate in the annual event. FDLE requires an event management solution to support the CJIS Symposium and similar statewide training and information-sharing events. The solution must provide a single, integrated platform that includes event registration, participant fee collection, onsite event management, and financial tracking and reporting. The system must support events that may be funded in whole or in part through participant registration fees and allow for FDLE review of financial reporting prior to invoicing.

A unified system is required to ensure data accuracy, reduce manual processes, and maintain financial oversight.

Intended Single Source:

Cvent, Inc.

1765 Greensboro Station Place Tysons Center, VA 22102

Estimated Dollar Amount:

Rate Agreement

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

FDLE is seeking to establish a zero-dollar rate agreement to continue use of the existing Cvent event management platform, which currently supports the CJIS Symposium and similar events.

FDLE currently utilizes this platform to manage event registration, collect participant fees, support onsite operations, and provide financial tracking and reporting. These events may be funded in whole or in part through participant registration fees. While FDLE maintains a platform license, event-related costs are often offset by participant fees rather than allocating state funds.

FDLE requires a system that integrates registration, payment processing, onsite event management, and financial reporting within a single platform. Solutions that rely on multiple systems or third-party vendors would increase administrative workload and introduce risk of data inconsistency and financial discrepancies. The existing Cvent platform meets FDLE's operational needs, including integrated event management and financial tracking requirements.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Lucy Saunders, Director, Criminal Justice Information Services Julia Lycett, Bureau Chief, General Services

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.