Crane Services Main Campus

The University of Texas at Austin issued Request for Proposal (RFP) 721-26081 on April 7, 2026, to procure comprehensive crane and hoisting equipment maintenance and repair services for its main campus facilities located in Travis County and Austin, Texas. The solicitation seeks qualified vendors to provide annual preventive maintenance inspections, OSHA frequent and compliance inspections, preventive maintenance activities per vendor-proposed programs, and emergency response services for overhead cranes (ranging from 10 tons to 25 tons), chain hoists, monorails, bridge cranes, and associated components in accordance with manufacturer recommendations, OSHA requirements, and ASME B30 standards. Pricing is structured on a dual-rate model consisting of annual unit pricing per asset category and hourly labor rates for three categories—Certified Crane Technician, Supervisor, and other workers—with separate pricing for straight time, overtime, and emergency response work. Key deadlines include a pre-proposal conference on April 17, 2026, at 9:00 AM Central Time; a questions deadline of April 21, 2026, at 2:00 PM Central Time with answers due by April 23, 2026; and a proposal due date of May 14, 2026, at 2:30 PM Central Time via the University's Euna portal. The anticipated contract term begins July 1, 2026, and expires July 1, 2028, with renewal options for up to three additional one-year terms. Minimum qualifications require that contractors be primarily engaged in crane inspection and repair with a minimum of five years of active, continuous experience, with assigned lead technicians or supervisors possessing a minimum of ten years of experience; technicians assigned to work on Applied Research Laboratories must be U.S. citizens to comply with federal grant requirements. Proposals must include a minimum of three client references from the past five years, preferably from tier 1 research institutions or similarly complex organizations, and must be evaluated using a competitive sealed proposal process that may include oral presentations and negotiations.

A VetHUB Subcontracting Plan is required as a mandatory element of all responses due to the expected contract value exceeding $100,000 and the determination that subcontracting opportunities are probable. Under this policy, prime contractors must demonstrate good faith efforts in utilizing service-disabled veteran (SDV) owned businesses certified as VetHUBs by the State of Texas, including dividing contract work into reasonable lots, providing notice to a minimum of two VetHUB centers and three or more certified VetHUBs for each subcontracting opportunity with at least seven working days for response, and maintaining official written documentation of all notifications and selections. Proposals must also include executed forms including the Execution of Offer, Certificate of Interested Parties (Texas Ethics Commission Form 1295), Addenda Acknowledgement, and Company/Financial Questionnaire. All respondents must certify compliance with federal, state, and local laws including equal employment opportunity, OSHA safety standards, Texas statutory requirements regarding boycotts of Israel and energy companies, discrimination against firearm entities, business activities with designated countries, and COVID-19 vaccination policies. The University reserves the right to make multiple awards and may extend contract opportunities to other University of Texas System institutions through group purchasing authority. While a specific contract value is not explicitly stated, the RFP indicates an anticipated value of $100,000 or greater based on the VetHUB Subcontracting Plan requirement and notes that all costs for proposal preparation are the responsibility of respondents. Payment terms are net 30 days under the Texas Prompt Payment Act, with the option to utilize the JP Morgan Chase Single Use Account Program for immediate payment processing.