Crane MatsBid Documents

The Indiana Department of Natural Resources, Division of Forestry, is issuing a Request for Quotation (Solicitation Number 87581) for the procurement of crane mats to be used in lake dredging operations at Ferdinand State Forest in Pike County, Indiana. The procurement seeks 125 dredge mats, each measuring 8 inches thick by 4 feet wide by 16 feet long, constructed of solid timber hardwood and bolted together with 1-inch or larger bolts or rods. All pricing must be submitted on an F.O.B. destination basis with firm unit prices and extended totals, and must include all applicable charges, fees, shipping, reconditioning, installation, and labor costs. The mats are to be delivered to the Indiana Department of Natural Resources Division of Forestry at Ferdinand/Pike State Forest in Ferdinand, Indiana, with Brad Schneck identified as the primary contact. Responses must be received by May 29, 2026, at 10:00 a.m. EDT, and all questions must be submitted to Kathy Evans at kmevans@dnr.in.gov at least seven days prior to the response due date. Quoted prices must remain valid for thirty calendar days following the Response Due By date and time, and all suppliers must authorize direct deposit by electronic funds transfer for State payments. No bidders' conference, site visits, or award dates are specified in the solicitation documents.

This procurement includes mandatory preferences for U.S. manufactured products, steel products, Indiana businesses, Indiana manufactured goods, recycled materials, soybean oil-based ink, soy diesel/biodiesel, small businesses, farm products, and specialized employee services, each requiring specific certifications and documentation to be included in bid responses. Subcontractor diversity goals include 8% Minority Business Enterprise participation, 11% Women Business Enterprise participation, and 3% Indiana Veteran-Owned Small Business Enterprise participation. All responses must include certifications regarding drug-free workplace compliance, non-collusion, employment eligibility verification through E-Verify, compliance with applicable laws, nondiscrimination, and telephone solicitation act compliance. The State will not accept responses exceeding $75,000 via facsimile and requires manual signatures for awards above this threshold. If awarded, vendors must register with the Indiana Department of Administration Procurement Division within five days of notification. No incumbent vendors or existing contract values are identified in the solicitation documents, and the budget threshold for facsimile submission suggests a potential contract value range under $75,000.