CPA's 2027-008 Art Supplies Bid

Coleman County Purchasing Agency (CPA) is requesting bids on art supplies for 35 Georgia school systems under a cooperative purchasing vehicle, with bids due September 15, 2026 at 9:45 a.m.

The scope covers a comprehensive range of art supplies including scissors, erasers, glue products, markers, crayons, colored pencils, brushes, tempera paints, canvas panels, and modeling clay. Estimated annual quantities range from 8 units for specialty items to 8,000 units for colored pencil sets; actual orders will be placed throughout 2027 as needed by member school systems rather than as a single lump purchase. New vendors must submit at least three references and a W-9 form. Samples are required for most items where CPA is not currently carrying the specified brand and must be received by 9:45 a.m. on September 15, 2026.

The contract period runs January 1, 2027 through December 31, 2027. All pricing must be quoted F.O.B. CPA Warehouse in Cleveland, Georgia, with freight and shipping costs included unless explicitly noted otherwise. Payment terms are net 30 days after completion of purchase orders. Vendors may establish minimum order requirements by dollar amount, case quantity, weight, or manufacturer basis; CPA will consider these in award decisions and reserves the right to award items individually or in combination. Only prices rounded to two decimal places will be accepted, and all quotations must be submitted on CPA's official bid form. CPA is exempt from state sales tax and federal excise tax, which must be deducted from vendor quotations.

Successful bidders will be notified within 60 days of the bid opening. CPA reserves the right to reject any bids, cancel purchase orders for non-performance or delivery failures, and permanently remove vendors from the bidders list based on such actions. Responses may be emailed to bids@cpa4schools.com or mailed to PO Box 217, Cleveland, GA 30528 (USPS only) or 1041 South Main Street, Cleveland, GA 30528 (UPS and FedEx).