CPA's 2027-004 Audio Visual Equipment & Supplies Bid

Cooperative Purchasing Agency (CPA), a Georgia-based non-profit warehouse serving 35 school systems, is soliciting bids on audio visual equipment and supplies under Bid #2027-004, with bids due September 24, 2026 at 8:45 a.m. This is a cooperative purchasing vehicle; prices quoted will be available to member school systems throughout the contract period.

The scope covers a comprehensive range of AV products including surge protectors, power pods, computer headsets, batteries, laminators, mobile carts, and laminating film. CPA estimates annual quantities ranging from 1 unit for mobile carts to 2,000 units for earbud headphones, with actual quantities subject to variation based on school system orders. Samples are required for select items and must be shipped separately to CPA's Cleveland, Georgia warehouse.

The contract period runs January 1, 2027 through December 31, 2027. All prices must be quoted firm, F.O.B. destination, with delivery costs included unless explicitly stated otherwise. CPA is exempt from state and federal sales and excise taxes, which must be deducted from quotations. Bidders may establish minimum order requirements by dollar value, case quantity, weight, or manufacturer; minimums are considered a determining factor in award decisions.

Payment terms are net 30 days after completion of purchase orders, as CPA must collect funds from member school systems before vendor payments can be made. CPA reserves the right to award by individual item or combination of items, reject any bids, and cancel purchase orders for non-delivery or customer complaints. Award decisions will consider factors beyond price, including vendor relations, references, warranty validity, delivery performance, and customer feedback. New vendors must provide at least three business references and a current W-9 form. Bids must be submitted on CPA's official form via email (bids@cpa4schools.com) or USPS mail only; late bids will be returned unopened. Award notifications will be issued within 60 days of the September 24 bid opening.