Court Reporting /Transcription Services for Chicago and Springfield

The Illinois Commerce Commission is seeking court reporting and transcription services for its Transportation and Public Utilities Bureaus located in Chicago (Cook County) and Springfield (Sangamon County). The procurement is structured into three service categories: Virtual & Recorded Transcription Services, Cook County In-Person Services, and Sangamon County In-Person Services, with vendors required to bid on every line item within any selected category. Qualified court reporters must provide verbatim transcriptions compliant with Section 10-102 of the Illinois Public Utilities Act, delivered in both electronic and hard-copy formats. Required qualifications include a minimum of two years of experience providing court reporting services and the ability to provide names of at least three clients upon request. Deliverables include attending Commission hearings, meetings, and public forums, with standard transcript turnaround times of ten business days and expedited delivery options available. The bid is due on December 2, 2025, and all submissions must be made electronically through BidBuy, with bids remaining firm for 90 days from opening. Evaluation will be based on pricing, with awards made separately to the lowest responsive and responsible bidder for each service category.

The procurement is not designated as a Small Business Set-Aside and does not appear to have specific restrictions on organizational types. Vendors must complete comprehensive disclosure forms, including Vendor Disclosure and IPG Active Registered Vendor Disclosure, which require detailed business information and certifications. While no specific set-aside for disadvantaged enterprises is mentioned, the documents indicate opportunities for minority, women-owned, veteran, and disability-owned businesses to self-identify. Vendors awarded contracts of $1,000 or more must pay a $15 administrative fee related to the Minority Contractor Opportunity Initiative. The contract will have an initial term of twelve months with a maximum total term not exceeding ten years, including potential renewals. Pricing is structured on a per-page basis for transcripts, with hourly appearance fees for in-person and virtual engagements. Though no specific contract value is disclosed, the State reserves the right to partially or totally fund the contract with federal funds, with the exact percentage and dollar amount to be revealed upon award notice.